Accounts Payable Coordinator

Universal Screen Arts
20 Oct 2019
23 Oct 2019
Job role
Accounts payable
Contract type
Full time

The Accounts Payable Coordinator is responsible for providing financial, administrative and clerical services and includes the processing and monitoring of payments and expenditures.

Essential Duties and Responsibilities include:

  • Work with foreign vendors on wire payments, including obtaining copies of orders, invoices and email correspondence with vendors when needed.
  • Validates invoices for accuracy and assigns correct vendor ID number
  • Enters invoice information into Pegasus/Great Plains systems and file by due date
  • Conducts and verifies the 2 or 3–way match process to identify discrepancies
  • Validates goods and services received at proper prices and quantity to purchase order
  • Obtains necessary approval for services and discrepancies beyond scope
  • Communicates effectively with vendors, purchasing and accounting staff
  • Ensures timely payment of all invoices to avoid late charges and to capture discounts
  • Assist with maintenance of inventory files
  • Reconcile vendor statements
  • Match checks to invoices and remittances to include verifying all listed items are attached and enclosed
  • Stuff and sort checks by payment date in three categories for mailing
  • May be asked to complete other related duties as required
  • Requirements
  • Prior experience in Accounts Payable preferred
  • High School degree or equivalent required
  • Basic knowledge of accounting fundamentals
  • Intermediate computer and software skills
  • Attention to detail and high level of accuracy while in a busy, office environment
  • Ability to meet deadlines in a high–volume setting, with numerous regular interruptions
  • Ability to multi–task