Construction Project Accountant
PRIMARY FUNCTIONS: This hourly position reports directly to the Controller and is responsible for project budget, change orders, Owner/Customer billing, Subcontractor invoices, project closeout, monitoring the progress of the projects, investigating variances, responding to subcontractor/vendor/customer inquiries, verifying chargeable cost, and ensuring that project AIA invoices are issued timely to Customers and payments collected and disbursed; in accordance with the contract standards and billing policy. DUTIES: Review, process and input Owner and Subcontractors contracts and change orders. Identify any contractual conflicts, analyze its impact, and inform Management. Enter original project budgets, monitor and record budget transfers and change directives as approved by Project Manager. Prepare, issue, and record preliminary lien notices to Owner, notice of intent to lien, lien filings, lien releases. Prepare Owner AIA invoice submittal package per each specific contract requirements and deadline. Research any unbilled items to optimize the billing possibilities for the billing period. Receive and record Customer/Owner payments accurately in a timely manner, per contract. Monthly cut checks/joint checks to subcontractors, and collect appropriate releases. Maintain the Project folders with all the appropriate documents, including but not limited to; contract, change orders, prelien, insurance, license, releases, subcontractor invoices, all in accordance with standard procedures. Perform project closeout as per contract requirements. Release retention funding. Review, code, and enter subcontractor invoices along with the required documentation as per the specific contract requirements. Communicate and work closely with Accounts Payable team member(s). It is expected that the Project Accountant maintains a continuous line of communication to clear any issues with the Accounting Department and Controller. Generate and distribute monthly receivables reports and monthly project reports, or as requested. Monthly analyze the job cost reports and request journal entries if necessary. Work with the Controller to reconcile variances that occur in the application of cash. Prepare special project analyses for the Project Managers, Controller and others. Provide support for audits, which may include research and project reconciliations. Perform additional assignments and/or duties, as directed by the Controller. SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE: High School diploma required. College courses in accounting or business preferred, but not required. Intermediate to advanced computer literacy, including experience Microsoft Suite, and accounting software. 3 to 5+ years of billing and receivables, with at least 2 to 3 years in General Contractor or Subcontractor environment. Knowledge of Computer Ease Software or other accounting platform, a plus. A thorough knowledge of standard contract terms, including time and material, lumps sum, not–to–exceed and how they are applied in the billing process. Ability to work well with others under deadline situations and respond to changes in priorities. Good written and verbal communication skills and strong organizational skills. Ability to work independently, take initiative, set priorities and see projects through to completion. Knowledge of the project structure in a General Contractor/Subcontractor business environment.