This position is responsible for the financial life cycle of major City projects. The Senior Capital Project Accountant will have oversight of projects from initiation to close–out, will track all capital project dollars through the City's Enterprise Resource Planning (ERP) system or other systems(s), and ensure timely and accurate reporting. This position is directly responsible for the creation, documentation, and maintenance of project accounting policies and procedures, as well as training affected staff in how to implement the policies and procedures. The position sits in the Clerk/Treasurer Office, however works in partnership with and support of all departments' staff responsible for capital project accounting related to procedures; create, maintain and monitor project budgets; track receipt and use of funding sources; and ensure the availability of accurate data for project management and financial reporting.
Essential Job Functions
Responsible to coordinate project management activities across the organization Collaborate with the designated department project management contacts across departments regarding all financial issues related to major City projects. Work as a liaison with the designated department contacts to understand and develop project budgets (revenues and expenses), enter agreed upon project budgets into the ERP system, and regularly update project activity. Ensure that all individual projects are maintained in the general ledger; life–to–date revenue and expenditures reports are prepared; determine if costs are project eligible; determine unspent bond proceeds by project is maintained in the general ledger (GL). Ensure appropriate management and tracking of projects across fiscal years. Review project set–up done by department, as well as implementation and follow–through with project accounting. Responsible to track Tax–Increment Financing District (TIF) projects, including maintaining debt and cash flow models. Support annual TIF reporting and audit activities.
Develop and perform regular financial reporting Develop, design, and provide financial and budget related information and tools, including budgetary reviews, prepare budget vs. actual statements and reports as needed. Work with project managers to track funding agency reporting requirements for borrowing, grants, contracts and special programs and to ensure accuracy of reporting.
Develop and maintain policies and procedures Ensure definition and maintenance of an appropriate structure for the setting up and managing projects within the City's financial system. Evaluate issues, identify concerns, and recommend solutions to City leadership to ensure that all project accounting issues are addressed and resolved in a timely fashion. Work closely with project accounting and project management staff across departments to assess and recommend ways to continuously improve policies, procedures, and technologies. Train staff (new and existing) on project accounting policies and practices, as well as the effective use of the ERP.
Manage and implement accounting processes Collaborate with other Accounting and Finance staff to ensure adherence to miscellaneous billing and collections policies and procedures for projects. Reconcile project revenues & miscellaneous billing records with General Ledger and prepare month end reports for C/T office and reviews results with departments. Report to management the opportunities for additional billing, remaining funding, and accounts receivable status. Track projects until completion and close out capital accounts once completed. Compares tracking and contacts department and supervisor if there is any disagreement concerning project status. Work with departments to track capital accounts receivable, reconcile from Sub Ledger to General Ledger, review discrepancies, and ultimately responsible to follow–up with appropriate departmental contact(s) on outstanding receivables to ensure collection on timely basis. Responsible for year–end reconciliation of fixed assets for the City to the general ledger using Sage our fixed asset software system Where requested, assist with monitoring and verifying grant changes, budget status, expense billing and accounts receivable; notify departments of potential issues. Non–Essential Job Functions: Perform other duties as may be required.
Qualifications/Basic Job Requirements Bachelor's Degree in Accounting and five (5) years of capital project accounting experience required. Thorough knowledge of general accounting principles and practices strongly preferred. Experience with account reconciliation. Demonstrated project management skills.Experience with infrastructure and/or construction projects preferred. Experience in project billing andtracking. Strong collaborative skills and a commitment to teamwork. Willingness to build and maintain strong relationships with colleagues throughout the organization. Proficiency in business applications, including Word, Excel, and Outlook.Experience with financial accounting software required, New World experience a plus. Ability to work well under pressure and appropriately deal with stress. Ability to communicate effectively and work cooperatively with peers and management within and across departments. Ability to meet schedules and deadlines while working with minimal supervision. Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies. Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development. Regular attendance is necessary and is essential to meeting the expectations of the job functions. Ability to understand and comply with City standards, safety rules and personnel policies. Ability to establish and maintain good relations with co–workers.
The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status, crime victim status or genetic information.
The City is also committed to providing proper access to services, facilities, and employment opportunities.
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WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY. EOE
AmeriCorps, PeaceCorps and National Service alumni are encouraged to apply.
The City of Burlington is proud to offer full time employees a comprehensive benefits program that includes: Medical/Dental Insurance Coverage
Prescription Drug Coverage
Flexible Spending Programs
Short–Term Disability Insurance
Paid Leave (Sick and Vacation)
Contributory Retirement Plan
Employee Assistance Program
Discounted Gym Memberships
Education benefits through Champlain College
Employee Assistance Program
Wellness Bonus Program
Local Resort Discounts
Subsidized Transportation OptionsFor additional details please visit