Accountant, Associate (Part Time) - Tucson

The University of Arizona
16 Oct 2019
25 Oct 2019
Job role
Contract type
Full time
Department Tree Ring Laboratory (1204) Location Main Campus Position Summary

The qualified incumbent will be performing detailed accounting assignments for departmental grant accounts as well as other accounting related duties and clerical support for the main office. This position requires attention to detail, discretion in maintaining confidential information; and critical thinking skills to work independently and also function as part of a team. Must be deadline and task orientated with the ability to communicate effectively. The work schedule for this position is Monday through Friday from 12pm to 5pm.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work–life programs. For more information about working at the University of Arizona and relocations services, please .

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market–based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit

Duties & Responsibilities
  • Ensure continued compliance with University and/or outside agency regulations.
  • Review researchers' budget/budget justification/SOW for proposals and enters information into UAccess Research system.
  • Provide accounting and operational support on departmental sponsored project accounts including reconciling, preparing monthly reports and budget projections for principle investigators.
  • Prepare special reports as requested.
  • Reconciliation of accounts monthly
  • Monitor compliance of transactions with generally accepting accounting principles, University policies and procedures and federal regulations.
  • Review and control expenditures of funds on federal and non–federal projects in accordance with University and external funding authority policies and procedures.
  • Provide updates regarding changes to UA Financials and policies and procedures as well as federal regulations.
  • Create, process, and monitor Subcontracts.
  • Assist principle investigators with gathering and reporting cost sharing to Sponsored Projects including 3rd party cost share.
  • Contact departmental personnel (faculty and staff) to resolve problems and serve as a point of reference for interpretation of departmental procedures.
  • Prepare, process and review of on–line purchase requisitions, travel advances/expenses, operational advances, General Error Corrections, expense reimbursements and other documents for compliance with policy before forwarding to the Business Manager.
  • Communicate with University A/P to facilitate payment to vendors/visitors or employee reimbursements. Obtain approval from project personnel as required.
  • Assure funds are available prior to any expenditures and notifies appropriate personnel when limits are reached.
  • Data entering of transactions in shadow system.
  • Make sure all project expenses have been invoiced when closing accounts.
  • Remain current on University policies and procedures by attending workshops and classes.
  • Assist in customer service of the reception area.
  • Perform other duties and or special projects as assigned.
  • Knowledge, Skills, & Abilities Minimum Qualifications

    Please see Arizona Board of Regents Minimum Qualifications below.

    Arizona Board of Regents Minimum Qualifications

    Bachelor's degree in Accounting or a related area with accounting coursework; OR, four years of progressively responsible and diverse accounting experience and coursework in which a broad exposure to all areas of accounting and accounting principles, practices and procedures was acquired; OR, any equivalent combination of experience, training and/or education.

    Preferred Qualifications
  • One year of experience working with The University of Arizona's policies and procedures including but not limited to: purchasing, accounting, sponsored and local accounts, personnel/payroll and travel.
  • Knowledge of and experience with computerized accounting systems and applications
  • Experience and/or knowledge of Financial Accounting
  • Experience in accounting and budgetary principles, practices and procedures
  • Experience in UAccess Analytics report building.
  • Working knowledge of Microsoft Word and Excel.
  • Familiar with UA travel, Sponsored Projects and procurement policies.
  • Skill in preparing detailed reports on a timely basis.
  • Ability to work effectively as part of a team and under supervision.
  • Strong communication skills both oral and written.
  • Knowledge of UA accounting principles, practices, and procedures.
  • Knowledge and experience with pre–award and post award grants management.
  • Knowledge and experience using UAccess Financials and UAccess Analytics.
  • Full Time/Part Time Part Time Number of Hours Worked per Week 25 Job Category Administrative and Professional Benefits Eligible Yes – Full Benefits FLSA Non–Exempt Posted Rate of Pay $15.14 Per Hour Type of criminal background check required: Name–based criminal background check (non–security sensitive)

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