Accounts Payable Coordinator

16 Oct 2019
05 Nov 2019
Contract type
Full time
A career with a Cause! Go to work knowing that what you do every day positively affects the lives of the people in your community.

Greater Waterbury YMCA
Waterbury, CT 06
Job Description

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable Coordinator at the Greater Waterbury Y creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to accounts payable, the general ledger, and vendor records.

  • High School Diploma and three years' experience in multi–faceted administrative role.
  • Associate degree or equivalent work experience preferred.
  • Knowledge of general ledger and accounting functions preferred.
  • Experience in data entry with working knowledge of spreadsheets and word processing.
  • Proficient in MS Office programs
  • Strong customer service, communication and relationship–building skills.
  • Excellent problem–solving skills.

Essential Functions

1. Organizes resources and deliverables to best meet intended goals and outcomes.

2. Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).

3. Audits check requests and purchase orders for completeness and makes corrections as necessary.

4. Inputs vendor and expense distribution data in the accounts payable system.

5. Processes invoices for payment.

6. Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintain accounts payable files.

7. Present the checks for signature with appropriate backup information attached to comply with policies and procedures for authorization and signing authorities.

8. Voids checks and credits appropriate accounts as needed.

9. Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current.

10. Records cleared accounts payable checks in the accounting system.

11. Processes office petty cash and replenishes account as needed.

12. Maintains W–9 information for all vendors and prepares annual 1099 forms for IRS.

13. Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable/journal entry matters.

14. Performs monthly bank reconciliation, and maintenance of recurring journal entries; reviews and prepares non–recurring journal entries.

15. Posts all journal entries submitted by department directors.

16. Reconciles assigned general ledger accounts .

17. Assists with month–end and year–end closings.

18. Prepares yearly 1099 forms.

19. Prepare and maintain all Board binders for monthly Board of Director meetings.

20. Provide administrative support to the admin office as needed.

21. Performs other duties as assigned by Finance Director.

Cause–Driven Leadership?? Competencies

?? Communication & Influence

?? Fiscal Management

?? Program/Project Management

$14.00 – $17.00
How to Apply Apply by Email

Resumes Accepted Until
Nov. 1, 2019

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