Finance Associate

I. Job Summary

This position is responsible for Accounts Payable and General Ledger module of the People Soft. The position holder will look after the Book Keeping / Data Entry along with related accounting record and also assist in processing payments, filing of income and sales tax withholding statements and ensure that all required supporting documents are in conformity with the policies & procedures.

The position will be responsible for maintaining financial record including retrieval and archival and assist in executing disposition plans and assist in provision of any kind of documentation required for audits.

II. Responsibilities and Tasks

Job Responsibility # 01: General Ledger and Accounts Payable Modules of People Soft and related financial management activities.

% of Time: 45%

• Assist Finance function in managing the accounting cycle, including the processing of accounting transactions in accordance to the general principles of accounting and CARE policies and procedures.
• Assist in filing of income and sales tax withholding statements.
• Assist in preparation of appropriate documentation of journal entries and general ledger reconciliations.
• Assist  in reconciliation of all sub-ledgers with GL.
• Assist in facilitating internal or external audits.
• Assist in timely transaction processing and transfers / payments.
• Timely processing of vendor payments to avoid cash crisis.
• Assist in GL related cleanup activities at year end.
• Ensure that expenses are timely and appropriately charged to respective Fund Codes.
• Assist in liquidation of Partners' Advances well ahead of contract closing and ensure that expenses are properly booked.
• Plan and prepare monthly adjustments and reclassification for the upload.
• Ensure that no unallowable/ineligible costs are charged to any donor.
• Responsible for accurate cash disbursements, collect cash receipts (if any).
• Support the periodic financial closing of the accounting system.
   

Job Responsibility # 02: Documentation Digitization, archival, retrieval, disposal management.

 % of Time: 50%

• CIP record keeping as per the policy.
• Execute records management plan.
• Contribute to procedures, standards, practices for the identification, classification, organization, storage, protection, retention and disposition of records.
• Hands-on filing and scanning of the documentation.
• Recommend storage and record security solutions.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create records retention and disposition schedule.
• Orient users on the record disposal schedule for regular implementation.
• Undertake document imaging and digitizing activities.
• Ensure retrieval of the documents when required

Job Responsibility # 03:  Perform other duties as assigned.
 % of time: 5%

III. Qualifications

A) Education/Training:

Required:

• B. Com/ ACCA Finalist/ CA-Inter/ICMA finalist/BBA in related fields (Finance, Accounting, Business)/Equivalent.

Desired:

• CA, ACCA, ICMA, MBA shall be preferred.

B) Experience

Required:

1-4 years of relevant experience.

Desired:

• Experience of working with INGO/s in multiple donor funded environment.

IV. Technical Skills

Required:

• Good communication skills both in Urdu and English.
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.
• Well organized and ability to act in a professional and ethical manner;
• Good skills in computer applications;
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.

Desired:

• Experience of PeopleSoft and/or other similar financial software.
• Candidates who can speak other languages shall be preferred.

V. Competencies

Respect, accountability, analytical skill, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.

VI. Working Conditions and Level of Travel Required

The positron is based in Islamabad with 10% travel to Field Offices / partner organizations, as and when required.

CARE International in Pakistan is an equal opportunity employer; only individuals who are shortlisted will be contacted for an interview.

Note: Individuals can apply using Brightspyre or send their resumes directly to pakhr@care.org clearly mentioning the position title in the subject line of the email, before the stated deadline.