Accounts Payable Specialist

Global Employment Solutions Inc.
New York
12 Oct 2019
14 Oct 2019
Contract type
Full time
The position is responsible for the company?s Accounts Payable function and also serves as a backup to other accounting and finance functions. This is an important role as all invoices and payments funnel through this position. The person in this position also needs to be willing and capable to learn other areas of accounting and need to demonstrate flexibility in their work to absorb new responsibilities.
  • Perform accounts payable operations accurately and efficiently. Ensuring AP policies and procedures are followed and updated (authorized signature, identify approval limits, etc). Research variances between invoices, payments and vendor contracts
  • Code AP invoices accurately for payment. Analyze AP invoices and accurately and efficiently for proper accounting treatment, General ledger coding for P&L, prepaid, fixed asset, accrual, cost center, and taxes.
  • Prepare and process accounts payable checks and fund ACH payments. Maintain vendor files and contracts. Monitor expense accounts to ensure payments are up–to–date and process accruals when needed
  • Prepare AP journal entries and reconcile payments, invoices, contracts, and AP related GL accounts ?
  • Resolve outstanding AP items. Communicate and work effectively with others to research AP issues; clearly defining action needed and following up on resolutions. Provide internal customer service for inquiries regarding invoice/payment status
  • Assist during annual budget, quarterly forecasts and variance analysis. Perform analytics on monthly changes and actual vs. budget. Ability to extract information from various source systems to document support.
  • Analyze AP process and implement ways to increase efficiency. Communicates effectively with others to resolve AP system or process issues, recommend improvements or system enhancements. Automate AP workflows in a paperless environment.
  • Create/update AP procedures. Communicate and implement changes in policies and procedures.
  • Assist Internal Audit for AP related areas, special projects and backup for other accounting and finance functions
  • Order stationary printing, office supplies, online postage and maintain petty cash
  • 2 Years of full cycle accounts payable experience
  • Highly organized and detail oriented. Maintains the highest standards of accuracy and precision
  • Ability to work in a fast–paced environment and possess strong time management skills to prioritize and work well under pressure and meet multiple deadlines
  • Understands and maintains knowledge of key accounting principles for accounts payable functions and knowledge of general ledger. Basic accounting transactions, accruals, intercompany accounts, accounts payable/receivable, prepaid and fixed asset
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Ability to analyze financial information (variance analysis)
  • Knowledge of reconciliation of accounts
  • Strong verbal & written communication skills and analytical and problem–solving skills
  • Able to work in a team environment and customer service oriented
  • Ability to learn new things and provide recommendations to continually improve the current process
  • Bachelor's degree in Accounting, Finance or Management (or equivalent combination of education and experience)
  • 3–5 Years of full cycle accounts payable experience
  • Intermediate MS Excel experience (formula, V–Lookup, Pivot)
  • Strong quantitative and analytical skills, comfortable working with large data files
  • Oracle experience is a plus
  • COCC experience is a plus
  • Banking experience is a plus
  • Speak Chinese is a plus????????????