Accounts Payable Supervisor

12 Oct 2019
15 Oct 2019
Job role
Accounts payable
Contract type
Full time
Ref ID: 04222865

Classification: Accounts Payable Supervisor/Manager

Compensation: $24.00 to $29.00 hourly

A client of ours in the North Houston area is looking for an Accounts Payable Supervisor/Lead to join their team on a temporary to full time basis. This role is Monday through Friday from 8–5 and would interview and start within the next 1–2 weeks. Please submit your resume to [Click Here to Email Your Resum?] for consideration.

The Accounts Payable Lead is responsible for (a) processing accounts payable invoices in a high–volume environment (b) ensuring monthly AP and inter–company invoices have been recorded in a timely manner with appropriate approvals (c) assisting in the timely and accurate payment of invoices (d) completing monthly accounts payable activities and (e) participating in the month–end close processes.

1. Oversee and assist with daily / routine AP functions in a fast–paced high volume environment:
a. Process vendor invoices for approval and payment, including three–way match.
b. Review vendor statements for discrepancies or invoicing errors and ensure resolution.
c. Maintain accounts payable sub–ledger and account balance analysis.
d. Prepare AP aging reports for the Business Units; obtain payment approvals.
e. Process payments to supplier base by initiating check runs or wire transfers.
f. Review weekly disbursement reports prior to payment runs.
g. Assist with vendor setup and payment processes. Complete or review vendor setup forms in QuickBooks and applicable ERP?s. Ensure the vendor provides a W9.
h. Ensure vendors are responded to in a timely manner.
i. Communicate professionally with vendors; return calls, resolve inquiries, and organize payments in a timely manner.
2. Review 1099 control report on a regular basis to ensure accuracy and completeness of vendor set–up.
a. Assist in preparing yearly 1099 reporting and filing.
3. Assist and manage certain monthly closing activities:
a. Ensure intercompany invoices are accurate and include appropriate support.
b. Help the CA team with intercompany reconciliations and issue resolution.
c. Review and help check the postings for all the credit card entries and out of pocket expenses.
d. Help process and review month end journal entries in line with the closing checklists.
e. Participate in the company month end closing procedures including journal entries, accruals, accounts reconciliations, and intercompany invoicing.
f. Ensure AP is closed on time and accruals are recorded as appropriate in accordance with the closing schedule. Any unusual items are discussed and resolved. AP to close by day two of close.
4. Support the interim and annual audit processes with the team?s external auditors and other third parties. Work to include:
a. Data analysis, resolving queries and providing reports, statements and reconciliations.
b. Ensuring all the appropriate support is maintained and filed.
5. Oversee and assist with the annual year end processes relating to payables:
a. Provide analysis, reconciliations and data as necessary.
b. 1099 processing and reporting (approximately 400 forms).
c. Support interim and year–end audit requests.
6. Help to maintain controls to mitigate the risk of fraud and errors in cash applications, payments of vendors and funds transfers. Develop a control environment in–line with a public company setting.
7. Frequently, communicate with employees and other departments to address inquiries and correct errors.
8. Expense report review, ensuring within compliance/policy standards, and process for reimbursement to employees.
9. Provide special analysis, research or support when required.
10. Look for ways to enhance efficiencies, decrease AP cycle, and better utilize PO / Purchase Order system.
Minimum Experience and Qualifications
? High school diploma required. Accounting degree/Bachelor?s degree in Accounting, Finance or related field, preferred; plus
? 5+ experience processing Accounts Payable, supervisory experience preferred
? Must be comfortable working in Microsoft Word and Excel. Experience working in QuickBooks is a plus
? Knowledge of accounting methods, procedures, IRS 1099 reporting requirements and record keeping related to accounts payable
? Understanding of basic accounting and financial statement structure
? Builds trusted relationships
? Ability to drive continuous improvement
? Attention to detail and commitment to functional excellence. High level of organizational skills.
? Strong verbal and writing communication skills. Delivers high performance. Makes quality decisions
? Strong interpersonal skills; ability to work effectively with all levels; team player
? Ability to prioritize multiple tasks and manage conflicting deadlines
? A strong work ethic and high integrity

Accountemps matches highly skilled professionals with accounting finance jobs at the best companies on a temporary and temporary–to–hire basis. Our mission is to provide you with a rewarding finance or accounting job that is well matched to your professional skills ? helping you to advance in your career. Our experience, combined with the resources of our worldwide network of offices, makes Accountemps a great resource for your career. We offer excellent opportunities to find temporary accounting and finance jobs for all experience levels. From accounting clerks and bookkeepers to accounts payable and staff accountants, we can provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune? magazine?s list of ?World's Most Admired Companies? since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.
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? 2019 Accountemps. An Equal Opportunity Employer M/F/Disability/Veterans
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