Accounts Payable Sup, eCommerce

Pga Tour Superstore
11 Oct 2019
24 Oct 2019
Contract type
Full time

At PGA TOUR Superstore, we're always looking for enthusiastic, self–motivated, flexible individuals who will share a passion for helping transform our business. As one of the fastest growing specialty retailers, we're dedicated to hiring selfless team players from different backgrounds to influence the growth of our organization. Part of the Arthur M. Blank Family of Businesses, PGA TOUR Superstore continuously strives to create a family culture for our Associates – driven by our vision to inspire people through golf and tennis.

Position Summary

Reporting to the Director of Merchandise Accounting, the AP Supervisor is responsible for the normal and customary work associated with supervising a payables process which specifically includes expense procure to pay through Coupa software, Special Order and Ecommerce Payables through SAP subsystems which service our customers specialty product and home delivery needs. The Supervisor will lead a team of two and will be responsible for their training and development. The Supervisor models the PGA TOUR Superstore core values. They are responsible for maintaining a record of on time and accurate payments and great customer service to our vendor partners, stores, and merchants. In addition, they have a responsibility to continually monitor and educate all parties in the supply chain to improve controls, compliance and auto match rate. Overall, they utilize strong business acumen and knowledge to formulate goals, develop objectives, and lead a team of associates per our values.


Key Responsibilities:

  • Supervise and develop two associates at present.
  • Responsible for the employee coaching check ins, and performance feedback.
  • Day to day supervision of the team to ensure they have the tools and training needed to perform their job.
  • Maintain a positive morale across the team.
  • Assist with the hiring decisions of the team.
  • Maintain the operating procedures for the team and ensure all associates are properly trained on the procure to pay and customer special order and online ecommerce processes in order to understand and perform their specific tasks well.
  • Develop and communicate key performance indicators for the department, i.e. auto match rates, Coupa compliance metrics, aged transactions.
  • Set improvement goals on department baseline metrics, and track performance to improvement goals.
  • Build strong partnerships across the organization.
  • Maintain positive vendor relationships.
  • Maintain timely and accurate payment to our vendors and service providers.
  • Responsible for Expense vendor set up and maintenance.
  • Responsible for physical inventory reconciliation processes for count completion, accuracy and variance reporting. Physical inventory financial reconciliations include weekend work for approximately 4–6 Sundays a year.
  • Check and ACH payment run completion weekly for expense vendors.

Indirect through Associates:

  • Expense, Special Order, eCommerce drop ship Accounts Payable.
  • Responsible for managing the Coupa procure to pay system for invoicing and compliance to procedures.
  • Vendor onboarding for Coupa CSP, and ACH for expense vendors.
  • Vendor payments are made properly per vendor terms, and all critical expense vendors are monitored to ensure no missed payments.
  • Vendor Receivable Recons and collections are timely and accurate.

Qualifications and Skills Required:

  • Communication: Strong listening and interpersonal skills. Must possess good verbal, written and visual communication skills. Must feel comfortable communicating through phone calls, emails and in–person presentations.
  • Analytical: Strong statistical/analytical skills including data retrieval, organization, presentation and summary skills.
  • Computer: Strong Microsoft Excel skills, excellent ERP financial system knowledge and basic MS Office skills.
  • Organization: Strong organization skills and the ability to work on multiple projects simultaneously – prioritize and complete requests in an efficient manner. Ability to delegate tasks appropriately to ensure efficiency. Attention to detail is a must
  • Cultural: Self–Directed: Must be assertive and eager to grown in an extremely fast–paced organization. Must be able to work independently to solve business issues with some direction as requested and be self–motivated.
  • Education: Bachelor's Degree in business or related field preferred
  • Experience : Minimum 5–7 years progressive experience in a finance or payables related position. Previous supervisor or team leadership experience required.

Working conditions and physical demands:

  • Must be able to stand and/or sit for extended periods of time as the job is completed primarily at a desk each day. Variable desk heights are offered so alternatively sitting and/or standing at the desk is optional.
  • Flexibility to work extended and varying hours as needed. 4–6 Sundays are required during physical inventory season.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PGA TOUR Superstores is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

We comply with all laws that prohibit discrimination based on race, color, religion, sex/gender, age (40 and over), national origin, ancestry, citizenship status, physical or mental disability, veteran status, marital status, genetic information, and any other legally protected status. Employment discrimination isn't just unlawful, it violates our policies and is not who we are. Every associate at every level in the organization is prohibited from engaging in any form of discrimination.

An associate who believes s/he is being discriminated against should report it immediately to the Human Resources department. The law and our policies prohibit retaliation against anyone for making such a report.

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