Finanace Assistant / Book Keeper

16 Sep 2019
19 Sep 2019
Stefano Asciana
Job role
Contract type
Full time

This is a really exciting opportunity to work for a rapidly expanding luxury fashion retailer based in the heart of London. They are looking for an energetic and ambitious person to join their small finance team.

Client Details

My client is a luxury fashion retailer based in the heart of London. They have been rapidly expanding year on year, with stores in Mayfair and Marylebone.

The brand was founded in London by Anna Singh and Rachael Wood; cousins who believe that cleverly designed, exceptionally produced clothing brings effortless style to every occasion.

With an inherent understanding of what women feel good in, Anna and Rachael dreamt up a brand with an irresistibly playful spirit that holds time-honoured techniques and luxury craftsmanship firmly at its core.


Key duties and responsibilities for this Finance Assistant role include:

  • Ensure all finance functions and accounting records are maintained accurately and in a timely manner

  • Undertake all prime entry bookkeeping tasks ensuring all income and costs have been appropriately approved, recorded accurately and VAT where applicable is correctly treated

  • Create payment runs on a weekly and adhoc basis

  • Assist with the preparation of VAT returns, EC sales list and intrastat returns ensuring these are submitted on time

  • Prepare regular reconciliations not limited to weekly, between all accounting systems, bank accounts, monthly income and actual v budget cost summaries as an example

  • Reconcile customer and supplier deposits, payments and invoices, agreeing these back to sales and purchase orders

  • Undertake credit control as required

  • Maintain all fixed asset registers, ledgers and control accounts accurately

  • Prepare management accounts to trial balance and assist with the preparation of the statutory accounts with supporting year end audit files where required for internal and external review

  • Assist with the preparation of quarterly royalty and commission reports

  • Assist with the monthly stock reconciliation and attend the physical stock takes when required

  • Undertake project work as required

  • Report to the Financial Controller


The successful Finance Assistant candidate will be:

  • Is AAT qualified or qualified by experience with at least three years of relevant experience within retail/fashion/luxury space

  • Has experience of VAT in the retail and Ecommerce sectors

  • Can proactively prioritise their own work as this role deals with a high volume of information

  • Has integrity, discretion and the ability to deal with confidential information

  • Has excellent administration and communication skills (both written and verbal with attention to detail)

  • Has excellent IT skills, a sound working knowledge of Microsoft Office and experience of using accounting software (Xero, Shopify and Zedonk advantageous)

  • Is flexible and willing to learn

  • Enjoys working on their own or as part of a wider team, being a team player is key

Job Offer

On offer to the successful Finance Assistant candidate is:

  • An attractive salary commensurate with experience

  • 20 days holiday plus bank holidays increasing to 25 days with length of service

  • Auto-enrolment Employer pension contribution

  • £400 gift card p.a. to purchase Company branded clothing

  • Employee discount

  • Flexi hours (core working hours being 10 - 4pm)

  • Summer closing hours (4pm finish on Friday's during 1 June and 1 September)

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