Corporate Banking Ops: Energy & Commodity Processing Officer

BNP Paribas

The BNP Paribas Group is a leader in banking and financial services, employing over 185,000 people across 75 countries and 5 continents. At BNP Paribas, we work continuously on behalf of our clients, helping them to realise their projects around the world. You can be an important part of this, helping us to serve our clients both in mature and emerging markets, providing them with financial solutions across a diverse range of expertise, products and services. Our origins lie in Europe but nearly a quarter of our employees now work in our multi-award-winning Asian offices and we are a committed player in all APAC markets.

In Asia Pacific, BNP Paribas has been present in the region for over 150 years and plans to grow its business from €2bl EUR to €3bl EUR by the end of 2016. With 9,000 employees in the region and a presence in 14 markets (with 3 main centres in Hong Kong, Singapore and Tokyo), BNP Paribas offers you the chance to grow with us in Asia Pacific.

Position Purpose

This role sits within the Commodity Finance Operations department and is focus on ensuring that all trades pertaining to Commodity Finance are processed in a timely manner and that all processes adhered to the framework established.

Key Responsibilities

• Customers Services for external and internal clients (i.e. Account Officer/ RM /Management)
• Perform Operations Technical Analysis of transactions
• Processing of Commodity Trade Transactions and Collaterals
• Processing of Documents Examination under documentary credit (included claims under standby and guarantee)
• Processing of Loan financing
• Processing of Settlements
• Data entry processing for OPCO/ S.A.A. / ATLAS II systems
• Processing Filenet Scanning and Workflow in Trade Workflow 2 system for BCP purpose
• Filing & archiving of transactions files
• Perform miscellaneous tasks
• Special notation
• Customers Services
  • Contact customer to clarify unclear instructions, to discuss details of transactions or to follow up on documentation
  • Contact / co-ordinate with AO for the Approval Process documentation ( i.e. Credit Utilization / Credit Utilization Variance / Offering Ticket)
  • Contact / co-ordinate with Customer Service Officer (CSO) / AO in Structured Finance for Cash / Funds Movements and transactional collaterized deposits
• Perform Operations Technical Analysis of transactions
  • Matching of terms and conditions stipulated in Master L/C versus Slave L/C and prepare Transaction worksheet
  • Review basic Buy / Sell details to ensure consistency with Import / Export L/Cs and Purchase / Sales Contract
  • Prepare List of Mismatched Item and forward for approval thru AO
  • Monitor and follow up with customer for completion of transaction (e.g. follow-up on shipment details / letter of undertaking / master of letter etc)
• Processing of Commodity Trade Transactions and Collaterals
  • Documentary Credits Operation
    • Issuing and amending of documentary credits under the instructions of our client
    • Advising of documentary credits issued and/or amended by the Issuing Bank in favour of our client
    • Confirming of documentary credits on Open or Silent basis
    • Transfer of documentary credits on Partial or Total basis
    • Processing of assignment of proceeds to 3rd party
    • Requesting the advising bank to confirm the authenticity of documentary credit not advised by us
  • Standby Credits Operations
    • Issuing and amending of standby credits under the instructions of our client
    • Advising of standby credits issued and/or amended by the Issuing Bank in favor of our client
  • Guarantees Operations
    • Issuing and amending of Guarantees under the instructions of our client for bid/ performance/ general guarantee
    • Issuing and amending of Counter-Guarantees under the instructions of our client
    • Processing of intergroup guarantees (included Accreditif)
    • Issuing Guarantee for purchase of risk taken on open account buyers
    • Advising of Guarantees issued and/or amended by the Issuing Bank in favour of our client
  • Collections Operations
    • Prepare Covering Schedule to enclose documents to client for Import Commodity trades
    • Deliver documents against payment or acceptance
    • Tracing for payment and/or acceptance
    • Protesting for non-payment and/or non-acceptance
    • Prepare Covering Schedule to enclose documents for dispatch to Collecting Bank / Drawee for Export Commodity trades
    • Tracing for payment and/or acceptance
    • Advising of Protesting for non-payment and/or non-acceptance to client
  • Shipping Guarantee & Letter of Indemnity
    • Issue -signed Letter of Indemnity (LOI) for payment pursuant to oil trade
    • Tracing for surrendering of Bill of Lading and/or documents for redemption of SG/ LOI
    • Processing redemption of SG/ LOI
    • Processing settlement of commission and fee
  • Collateral Transactions Operations
    • Analyze each deal/ operation to check any collateral impact on customer's position in view of overall exposure
    • Input relevant collateral transaction types in OPCO under
      • Documents in transit/ register
      • Purchase Confirmation Order/ Payment Undertaking and Open Account Sales
      • LOI Received
      • Assignment of Proceeds given to BNPP
      • Insurance Guarantee Received
      • Warehousing of goods
      • Guarantee Received (included Cover)
    • Follow up on transaction/operation closely and update collateral position where appropriate to avoid double accounting
• Processing of Documents Examination under documentary credit (included claims under standby or guarantee)
  • Examination of documents or claims to determine compliant presentation
  • Prepare Covering Schedule to enclose documents for dispatch to client and bank
  • Collation of documents for structured transactions pursuant to Import and Export trades
  • Notify client/ bank of compliant / discrepant presentation
  • Applying best practices for discrepant presentation
  • Processing of dispatch for documents to banks
  • Processing of claims sent to Issuing Banks for payment/ reimbursement
• Processing of Loan financing
  • Contact TOPS (Treasury Operations) for quoted Interest Rates
  • Report Interest Rates to TOPS (Treasury Operations) for funded loans
  • Disburse loan proceeds by Funds Transfer as per client's instructions
  • Prepare booking of the funded loan
  • Prepare extension of funded loans
  • Prepare pre-payment (partial or full ) and/or settlement at maturity
  • Advise Due Date of funded loans to client
• Processing of Settlements
  • Contact Paying bank on reimbursement/payment confirmation
  • Contact Receiving bank of reimbursement/payment confirmation
  • Report Currency Movements to FX Treasury Operations
  • Report Funds Movements to TOPS (Treasury Operations)
  • Contact FX Treasury Operations for quoted FX Rates
  • Prepare settlement of Bills and/or Claims under L/C, Standby, Guarantees & etc
  • Prepare settlement of Banking Charges
  • Prepare SWIFT / TELEX payment messages via SWIFT ALLIANCE, if necessary
• Processing of Settlements
  • Processing data entry in OPCO for Commodity Trade transaction/ collateral files to generate Liabilities/ Memo entries for Finance and Business accounting
  • Processing of Commission, fees, interest and penalty fee
  • Processing of Commission under Provision/ Retrocession
  • Processing of TELEX/ MEPs messages in S.A.A. and in case of need, SWIFT messages outside OPCO system
  • Input Batch Accounting entries in ATLAS II system when necessary
• Processing of Filenet Scanning and Workflow
  • Prepare documents and mandates for scanning
  • Create front sheet in Filenet Web application
  • Scanning the documents/ mandates and to index the relevant fields
  • Process the workflow by routing the job from queue 10 to queue 20 for approval
  • Add scanned documents in Documents Management, if relevant
• Filing & archiving of transactions files
  • Filing of live and historical records in E&C Operations
  • Filing security documents in the fire-proof safe
  • Perform packing of historical records in carton boxes and for sending to warehouse for archiving
  • Prepare inventory list of all historical records sent to warehouse for archiving
• Perform miscellaneous tasks
  • Prepare advices and/or documents for dispatch by Local Mail or via Courier Service
  • Perform DHL Courier manifest, tally parcels for dispatch after 6:00 pm and contact DHL representative for collection
  • Photostatting of documents presented under L/C, Standby L/C, Guarantees for retention purpose
• Special notation
  • Besides the main responsibility outlined above, the Officer is also responsible for the following tasks:
    • Perform cover duties when colleagues are on annual/ medical leave or business leave
    • Provide assistance and help to clear workload of colleagues when needed
    • Assist in counter duties when required
    • Perform ACE 5S regularly to ensure sustainability of the system put in place
    • Assisting in the training of new staff on OPCO System, ATLAS II / AOS (Batch Input), SWIFT ALLIANCE System for Swift/Telex transmissions

Competencies

• Relevant trade finance experience

Specific Qualifications Required

• CDCS would be advantageous