Finance Director

Recruiter
City of Livingston
Location
Livingston
Salary
Competitive
Posted
12 Sep 2019
Closes
10 Oct 2019
Job role
Finance director
Contract type
Permanent
Hours
Full time
Under the direction of the City Manager, plan, organize, control and direct organization–wide accounting and budgetary operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets and accounts; coordinate and direct personnel, communications and record–keeping functions to meet organizational accounting needs and assure smooth and efficient fiscal activities; assist in planning, organizing, controlling and directing various City departments, activities and operations; assist in City Manager in directing the day–to–day activities of the City and with a variety of special projects; represent the City Manager in meetings and other events; supervise and evaluate the performance of assigned personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements and procedures; assure staff understanding of established requirements.Direct the research, assembly and compiling of a variety of technical information related to department and program operations, services and functions; oversee the preparation and distribution of correspondence, fiscal documents and informational materials related to department activities.Communicate with administrators, personnel, vendors and outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns.Operate a variety of office equipment including a calculator, computer and assigned accounting and related software.Attend and conduct a variety of meetings, conferences and trainings as assigned; attend and participate in various boards and committees; assist with collective bargaining activities as directed.Finance Director:Plan, organize, control and direct organization–wide accounting and budgetary operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets, fixed/assets, contracts, capital projects and accounts; assure fiscal activities comply with established laws, codes, regulations, internal controls, standards, requirements, policies and procedures.Coordinate and direct personnel, communications and record–keeping functions to meet organizational accounting needs and assure smooth and efficient fiscal activities; oversee the development and implementation of accounting programs, projects, internal controls, functions, goals, objectives and activities; assure proper and timely resolution of accounting issues, errors and discrepancies; keep the City Manager, City Council and City staff current regarding budgets, transfers, income and expenditures as appropriate.Plan, organize, control and direct the monitoring, evaluation and reconciliation of organizational accounts, funds and budgets; coordinate, audit and direct the calculation, posting and adjustment of general ledger journal entries; coordinate, direct and approve accounting transactions such as purchase requisitions, bank stop–payment requests, check orders and requests; review, code and approve invoices for various departments.Develop and prepare the annual preliminary Finance Department budget; collaborate with Department personnel and other administrators in the development and preparation of budgets for other departments; analyze and review related budgetary and financial data; control and authorize expenditures in accordance with established limitations; prepare revenue and expenditure projections; analyze financial data and prepare related forecasts and recommendations.Plan, organize, control and direct financial record–keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of organizational funds and accounts; direct and participate in the review and analysis of financial statements, records and reports to assure compliance with established guidelines, procedures and Generally Accepted Accounting Principles.Prepare and maintain a variety of complex and mandated financial and statistical records and reports; review and audit management and governmental reports for accuracy and completeness; assure accurate accounting of funds including income and expenditures; make appropriate adjustments; direct the reconciliation of various fiscal statements to assure accurate fund accounting.Provide oversight of cash collection, deposits and investments including the review an approval of bank accounts reconciliations and review; assist with building permit fee calculations.Assist in Capital project management including overseeing City computer, network and database systems.Assist with grant applications, tracking and distribution of grant funds; assure proper review and approval of grant applications.Assure adequate personnel to meet organizational fiscal needs; initiate personnel transactions such as recruitment activities and employee transfers as appropriate; estimate labor and resources required for fiscal programs, services and projects; develop and implement new departmental positions according to fiscal needs as appropriate.Direct the preparation and maintenance of a variety of narrative, financial and statistical records, reports and statements related to accounts, funds, budgets, revenue, expenditures, reconciliations and assigned duties; assure mandated reports are submitted to appropriate personnel or governmental agency according to established time lines.Provide technical information and assistance to various administrators concerning accounting and budgetary activities, needs and issues; assist in the formulation and development of policies, procedures and programs.