Payroll and Financial Officer
- Recruiter
- Mango Airlines
- Location
- Kempton Park, South Africa
- Salary
- Competitive salary
- Posted
- 04 Sep 2019
- Closes
- 04 Oct 2019
- Ref
- 2330315
- Job role
- Accountant
- Sector
- Accounting - Public practice
- POSITION PURPOSE
- To provide professional, accurate, efficient and effective financial, administrative and clerical support to the organization in respect of payroll and certain specific finance related functions.
- To ensure compliance with relevant legislation and record keeping in adherence to relevant legislation and internal and external audit requirements.
Duties & Responsibilities
Payroll Capture, Processing and Record Keeping:
- Ensuring the accuracy of payroll preparation, processing, payment, payroll accounting, tax filing & remittance, benefits maintenance and various third-party payments.
- Ensure payroll data is captured and processed accurately throughout the month/year to meet agreed deadlines for key milestones, such as monthly pay runs and year-end accounts. This will include all starters, leavers, changes and relevant deductions for both the payroll and provident fund/pension, medical aid and other schemes, relevant insurances, garnishees and other deductions.
- Liaise with HR to ensure that the annual medical aid option changes and other changes such as provident fund changes are loaded onto the payroll system in a timely manner.
- Compile the Input Register.
- Capture and process additional and ad hoc payments e.g. Variable Pay, Additional Runs, ensure accurate calculations and appropriate approvals of calculations.
- Preparation of journals (including identification and isolation of any inter-company payments) for input into the financial accounting system.
- Balance of Payroll Input with System Output.
- Ensure all payroll supporting documentation is kept safe and accessible for legislative and audit purposes.
- Management of employee debtors to ensure that debtors are raised appropriately and full recovery is achieved, including recommendations for related provision for doubtful debts and/or write off of employee debtors.
- Liaise with HR Training Department on a monthly basis to ensure that all training bonds are processed, relevant deductions are made and relevant documentation is maintained.
- Update in system of signed off leave updates from cabin crew and pilots on a monthly basis to ensure accuracy and validity of the leave provision.
- Liaise with HR Business Partners to ensure that leave is accurately and timeously captured and that the accrued leave is managed monthly, including leave in lieu of overtime. This will assist in ensuring the accuracy of the leave provision.
- Liaise with HR Business Partners monthly to ensure that leave accumulation is switched on or off accordingly when there is a change in status with respect to various employees.
- Liaise with HR to ensure that all matters affecting payroll have been dealt with on a monthly basis, e.g. forms submitted for insurance purposes, starters and leavers submitted.
- Ensure that the leave calculation from the system is in line with the relevant company policies and the Basic Conditions of Employment.
- Ensure accuracy of leave paid to terminated employees (including appropriate approval of the calculation). Ensure training bonds are taken into account.
- Liaise with HR to ensure that payroll has a copy of all support for all employee changes that impact the payroll for record keeping purposes.
- Update Payroll System by reviewing and approving changes done by system support for taxation and other relevant changes. Ensure that VIP is updated in line with the latest SARS requirements.
- Determine payroll liabilities by submitting for approval the employee taxes, UIF, workers compensation, ROE etc.
- Compile all Third Party Payments.
- Compile Net Salary report.
- Release pay slips before the main pay run and release additional pay slips after each additional run.
- Release IRP5 documents to all employees.
- Produce dummy pay slips and pay slip calculations upon request from HR.
- Ensure VIP is backed up before rolling over into a next month
- Ensure all access is restricted and relevant to all users.
- Ensure VIP Methods and calculations comply with the relevant Legal requirements.
- Terminate leaving Staff on Payroll and ensure that HRBP's are issued with sequential employee numbers for new employees.
- Submit completed payroll, including reports and third party calculations to supervisor and HOD Finance for review.
- Provision of efficient prompt administrative service to ensure the smooth running of the payroll deliverables. Including filing, photocopying, data input, invoice processing, production and distribution of necessary publications, documents, reports, and statistics.
Statutory Returns, Submissions and Compliance:
- Ensure timely and accurate electronic and/or manual preparation, review and submissions of statutory returns (e.g. SARS (EMP201 and EMP501), UIF, SDL; COIDA etc.) related to payroll and employees.
- Ensure timely and accurate payment of the statutory payments related to payroll and employees such as PAYE, UIF and SDL, COIDA etc.
- Ensure submission of UIF information per employee monthly to Department of Labour.
- Administer all instructions from SARS re IT88 and debt collection from Employees on behalf of SARS.
- Liaise with relevant statutory bodies for any queries or information requirements relating to payroll e.g. Department of Labour, SARS, etc. Ensure any official submissions or letter response are approved by the Payroll Supervisor and HOD Finance.
- Review the UIF report from the Payroll System for accuracy and correct any inaccuracies in the following month.
- Submit all IRP5's on Easyfile and SARS E-filing
- Adhere to financial procedures and policies to instill compliance with legislature and regulations.
- Ensure the Employee Self Service (ESS) is running efficiently and complies with relevant tax legislation and integrates appropriately with the VIP system.
- Ensure continuing professional education of yourself via research of recent labour trends and changes in labour/tax legislation to ensure knowledge is up to date.
- Ensure compliance with policies and procedures and relevant legislation in execution of duties e.g. Basic Conditions of Employment Act, Employment Equity and Skills Levy Act, U.I.F, Income Tax Act and Other SARS requirements and other applicable legislation.
Preparation of Reconciliations
Reporting and Analytics
Business and Third Party Support and Process Improvement
Specific Financial Outputs
Minimum Qualifications
- Grade 12 / Matric (Essential)
- SAGE 300 People Payroll (Essential)
- Payroll and/or Human Resources related qualification (Desirable)
- South African Reward Association (SARA) Membership (Desirable)
- South African Payroll Association (SAPA) Membership (Desirable)
- Bookkeeping certificate (Desirable)
Minimum Experience Required:
- 4 to 10 years' experience performing payroll functions in a medium to large organisation (approximately 600 to 1000 employees) with a number of different contract arrangements in a multi-site environment
- To provide professional, accurate, efficient and effective financial, administrative and clerical support to the organization in respect of payroll and certain specific finance related functions.
- To ensure compliance with relevant legislation and record keeping in adherence to relevant legislation and internal and external audit requirements.
Duties & Responsibilities
Payroll Capture, Processing and Record Keeping:
- Ensuring the accuracy of payroll preparation, processing, payment, payroll accounting, tax filing & remittance, benefits maintenance and various third-party payments.
- Ensure payroll data is captured and processed accurately throughout the month/year to meet agreed deadlines for key milestones, such as monthly pay runs and year-end accounts. This will include all starters, leavers, changes and relevant deductions for both the payroll and provident fund/pension, medical aid and other schemes, relevant insurances, garnishees and other deductions.
- Liaise with HR to ensure that the annual medical aid option changes and other changes such as provident fund changes are loaded onto the payroll system in a timely manner.
- Compile the Input Register.
- Capture and process additional and ad hoc payments e.g. Variable Pay, Additional Runs, ensure accurate calculations and appropriate approvals of calculations.
- Preparation of journals (including identification and isolation of any inter-company payments) for input into the financial accounting system.
- Balance of Payroll Input with System Output.
- Ensure all payroll supporting documentation is kept safe and accessible for legislative and audit purposes.
- Management of employee debtors to ensure that debtors are raised appropriately and full recovery is achieved, including recommendations for related provision for doubtful debts and/or write off of employee debtors.
- Liaise with HR Training Department on a monthly basis to ensure that all training bonds are processed, relevant deductions are made and relevant documentation is maintained.
- Update in system of signed off leave updates from cabin crew and pilots on a monthly basis to ensure accuracy and validity of the leave provision.
- Liaise with HR Business Partners to ensure that leave is accurately and timeously captured and that the accrued leave is managed monthly, including leave in lieu of overtime. This will assist in ensuring the accuracy of the leave provision.
- Liaise with HR Business Partners monthly to ensure that leave accumulation is switched on or off accordingly when there is a change in status with respect to various employees.
- Liaise with HR to ensure that all matters affecting payroll have been dealt with on a monthly basis, e.g. forms submitted for insurance purposes, starters and leavers submitted.
- Ensure that the leave calculation from the system is in line with the relevant company policies and the Basic Conditions of Employment.
- Ensure accuracy of leave paid to terminated employees (including appropriate approval of the calculation). Ensure training bonds are taken into account.
- Liaise with HR to ensure that payroll has a copy of all support for all employee changes that impact the payroll for record keeping purposes.
- Update Payroll System by reviewing and approving changes done by system support for taxation and other relevant changes. Ensure that VIP is updated in line with the latest SARS requirements.
- Determine payroll liabilities by submitting for approval the employee taxes, UIF, workers compensation, ROE etc.
- Compile all Third Party Payments.
- Compile Net Salary report.
- Release pay slips before the main pay run and release additional pay slips after each additional run.
- Release IRP5 documents to all employees.
- Produce dummy pay slips and pay slip calculations upon request from HR.
- Ensure VIP is backed up before rolling over into a next month
- Ensure all access is restricted and relevant to all users.
- Ensure VIP Methods and calculations comply with the relevant Legal requirements.
- Terminate leaving Staff on Payroll and ensure that HRBP's are issued with sequential employee numbers for new employees.
- Submit completed payroll, including reports and third party calculations to supervisor and HOD Finance for review.
- Provision of efficient prompt administrative service to ensure the smooth running of the payroll deliverables. Including filing, photocopying, data input, invoice processing, production and distribution of necessary publications, documents, reports, and statistics.
Statutory Returns, Submissions and Compliance:
- Ensure timely and accurate electronic and/or manual preparation, review and submissions of statutory returns (e.g. SARS (EMP201 and EMP501), UIF, SDL; COIDA etc.) related to payroll and employees.
- Ensure timely and accurate payment of the statutory payments related to payroll and employees such as PAYE, UIF and SDL, COIDA etc.
- Ensure submission of UIF information per employee monthly to Department of Labour.
- Administer all instructions from SARS re IT88 and debt collection from Employees on behalf of SARS.
- Liaise with relevant statutory bodies for any queries or information requirements relating to payroll e.g. Department of Labour, SARS, etc. Ensure any official submissions or letter response are approved by the Payroll Supervisor and HOD Finance.
- Review the UIF report from the Payroll System for accuracy and correct any inaccuracies in the following month.
- Submit all IRP5's on Easyfile and SARS E-filing
- Adhere to financial procedures and policies to instill compliance with legislature and regulations.
- Ensure the Employee Self Service (ESS) is running efficiently and complies with relevant tax legislation and integrates appropriately with the VIP system.
- Ensure continuing professional education of yourself via research of recent labour trends and changes in labour/tax legislation to ensure knowledge is up to date.
- Ensure compliance with policies and procedures and relevant legislation in execution of duties e.g. Basic Conditions of Employment Act, Employment Equity and Skills Levy Act, U.I.F, Income Tax Act and Other SARS requirements and other applicable legislation.
Preparation of Reconciliations
Reporting and Analytics
Business and Third Party Support and Process Improvement
Specific Financial Outputs
Minimum Qualifications
- Grade 12 / Matric (Essential)
- SAGE 300 People Payroll (Essential)
- Payroll and/or Human Resources related qualification (Desirable)
- South African Reward Association (SARA) Membership (Desirable)
- South African Payroll Association (SAPA) Membership (Desirable)
- Bookkeeping certificate (Desirable)
Minimum Experience Required:
- 4 to 10 years' experience performing payroll functions in a medium to large organisation (approximately 600 to 1000 employees) with a number of different contract arrangements in a multi-site environment
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