Management Accountant

Colchester Based Professional Services
Ardleigh, UK
Competitive salary
16 Aug 2019
25 Sep 2019
Park City Consulting Ltd, is a long established family run business providing HR, H&S and Training and Development services to SME's and Corporate clients across the UK. Park City employ professional consultants supported by a highly professional office based team, we are fast paced and client focused adding value to the client in all that we do.

Part time, 3 days per week, 9am to 5pm. Office based.

Main Purpose of the Job

To input, process, manage, analyse and report on monthly management accounts working closely with the company accountants from time to time. To prepare annual budgets and input results and provide analysis to the Board on the business in line with the budgets set by the Board. To provide analysis of the management accounts and business performance to the Board monthly, quarterly and annually, or on an ad-hoc basis as required by the Board. To work with the external Company Accountants to assist in the preparation of the end of year accounts and reports.

Key Duties and Responsibilities
  • To work closely with the Directors keeping company records accurately and making information and records available to the Directors upon request confidentially and seeking ways to increase the efficiency of the business.
  • To input all accounts entries for purchase, sales and nominal ledgers into XERO and produce accurately the Monthly Management Accounts for the Board by the Friday before the second Tuesday of every month.
  • To prepare the Board Reports monthly and give a copy to each Board member. Including all agreed reports and any ad-hoc reports/analysis required by the Board, the three month rolling cash flow forecasts and a narrative as way of explanation of exceptions to budget and any noteworthy issues.
  • To raise all sales invoices on a daily/weekly basis in advance of the month the money is due and set up new clients on XERO system and liaise with the team for confirmation of invoices to be raised for CR/TR and non-retained project work. Invoicing each month all clients for travel expenses incurred.
  • To keep accounting records up to date on the Salesforce CRM (Client Relationship Management) system, to ensure all client accounts contact details are maintained and use the system to gather the information required on Sales and Consultant Time Recording to ensure accurate and timely invoicing to clients each month.
  • To review the Bank Reconciliation daily, checking all sales income is received monthly on time. To bank any cheques, standing orders and direct debits going in and out are correct and on time. Inform Directors immediately of any client that have missed a payment on the due date and also of any debtor payments received.
  • To manage credit control in line with company policy, chasing those outstanding weekly and providing a progress update to the Operations Director weekly and reporting on credit control to the Board monthly.
  • To prepare all VAT returns on-line and reconciliations ensuring always submitted on time and cash flow managed accordingly in advance.
  • To be responsible for the checking of all purchase invoices against all purchase orders and prepare all due for payment on 20th (or nearest working day to this date) of every month, providing the Managing Director with a list of supplier payments for approval and subsequent payment.
  • To prepare all PAYE on-line monthly returns and collate information for the P11D's and liaise with the external Company Accountants to complete P11D's. Complete on-line all Statutory Returns for the three Companies within Park City Holdings Ltd including Inland Revenue, ensuring all completed on time and in line with statutory regulations. To submit or ensure that all statutory annual filings are completed on time for each Company.
  • To work with the external Company Accountants to assist in the preparation of the end of year accounts.
  • To administrate the Staff Benefits Scheme on Perkbox ensuring we add staff on when they join and remove when they leave, keeping up to date and accurate scheme reconciliation each month and supplier payments for the scheme.
  • To administrate the Staff Bonus Scheme, collating the information on business due in line with bonus policy for approval by a Director prior to payment to staff each month.
  • To liaise with the HR Manager each month in preparing the monthly payroll using Breathe HR software.
  • To collate, reconcile and prepare for payment staff expenses each month.

Person Specification
  • To be a totally trusted and trustworthy person that the Directors can really rely upon to deal with matters on their behalf professionally, effectively, efficiently and confidentially.
  • To possess a recognised accounting qualification such as AAT to at least a recognised standard.
  • To have knowledge, experience, confidence and competence at producing all aspects of management accounts and Payroll using XERO accounting systems.
  • Ability to work accurately and to strict deadlines by working in the most efficient and methodical way.
  • Possess the confidence to effectively communicate in verbal and written form both internally at all levels and externally to clients and third parties.
  • A good team player and possessing a sense of humour.
  • Proven ability to work competently in a stand-alone role.
  • Ability to assist & advise on business planning and implementation at Board level.

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