My client is looking for an AP Clerk to join their property team. The role will report to the Financial Controller and will be based in their offices in Mayfair.
My client is an international real estate company operating across the United States, United Kingdom and Europe.
Role: Accounts Payable / Purchase Ledger:Log invoices on to accounting system. Ensure correct coding is given to each invoice and correct billing details.
Pass invoices to be recharged to tenants to the property accounts
Scan invoices and attach copies to system records
Sending back invoices that are addressed incorrectly
Ensure that all invoices are paid by the due date and in a timely manner, particularly business rates and utilities
Prepare weekly payment runs for service charge and landlord expenses, ensuring all remittance advices are dispatched and miscellaneous invoices filed
Coordinate the payment of property owner invoices with 3rd party entities that manage these companies
Dealing with supplier queries over the telephone/by email
Monitor the approval of invoices, ensuring this is performed promptly
Ensure invoice queries are raised and resolved by the building teams
Ensure all outstanding debit balances are regularly cleared from the purchase ledger
Reconciliation of supplier statements, ensuring all issues are fully dealt with, ie copy invoices obtained; queries resolved
Assist with projects to improve the processes and procedures of the team and the department
General ad-hoc duties as required
Essential requirements:Well organised and deadline oriented
Excellent attention to detail
Ability to develop and maintain relationships with internal and external customers
Ability to act independently, solve problems and resolve queries in a timely manner
Ideally 3+ years purchase ledger experience
Property experience is a plus but not required
Yardi experience is a plus but not required
Between £25,000 - £30,000 + benefits