Revenue Administrator

Responsible for accurate and timely revenue recognition and billing through proper documentation as per laid down company procedures and policies.

• Minimum Qualification: Bachelor
• Experience Level: Mid level
• Experience Length: 3 years

Job Description

Job Introduction:

Reporting to the National Credit and Billing Manager, the Revenue Administrator will be responsible for accurate and timely revenue recognition and billing through proper documentation as per laid down company procedures and policies.

Role Responsibility:

1. Revenue Recognition

• Work closely with Sales team to ensure that all revenue realized within the month are fully recognized in company financials for the period.
• Enhance accuracy in revenue recognition taking care of differed revenue relating to advance billing or partially realized revenue from ongoing projects are booked as per accounting standards.
• Follow up of accrued revenue documentation for billing with Sales / Operations team within 60 days from accrual date.
• Monitor revenue billing progress and weekly escalate adverse variance to respective service line head and line manager with specific areas of concerns to be addressed with timelines.

2. Billing

• Fast, accurate and timely billing data entry.
• Periodic validation of billing data and accounting for all variances noted on a monthly basis.
• Invoice creation of appropriate billing.
• Monitor revenue inflow progress and weekly escalate adverse variance to respective service line head and line manager with specific areas of concerns to be addressed within agreed timelines.

3. Customer Database Management

• Maintaining & updating customer's revenue data in ERP daily to enhance accuracy in revenue reporting and billing.
• Regularly updates customer details as soon as notification documents are received.

4. Revenue Reports and Reconciliations

• Generation and circulation of sales reports daily/monthly.
• Performs a detailed reconciliation between service delivery and revenue recognition data in prescribed format before release of monthly revenue report.
• Carry out monthly revenue reconciliation between GL & AR.

5. Contract Management

• Maintain new/amended contract billing schedule (sale orders) in ERP system.
• Monitor contract expiry dates and ensure that both customer and commercial team are notified in writing three months before expiry date.
• Work closely with Commercial team to ensure that expiring contracts are renewed one month before expiry.
• Draft renewal contract documents in three months and engage both commercial team and customers for authorization.
• Daily electronic / physical filing of contracts and other billing documents under assigned portfolio and ensure that proper filing sequence is maintained.

6. Price Increase Implementation

• Ensure that customers price increases are implemented as per duly authorized price increase letters.
• Monitor and implement anniversary price increase as per contract on due date for the assigned portfolio.

7. Invoice submission

• Validate e - invoices uploaded in invoice submission system with the generated ones from ERP for accuracy before release to customers.
• Timely submission of invoices to customers immediately they are generated.
• Address all queries raised by customers through invoices submission system within 48 hours from receipt.
• Submission of monthly e - statements to customers immediately invoices are submitted.

8. Performance and Technical Support

• Supervise revenue administration officers to ensure optimal productivity is achieved in revenue administration.
• Develop process documentation for revenue and billing cycles.
• Work with project managers to gather all contract documentation at project inception including signed contracts, completion certificates and any other documentation as needed. Review project billing set up in line with ERP system for consistency.
• Technical resource to company revenue and general ledger accounting team for questions relating to revenue recognition and billing.
• Serve as administrative contact for clients on all revenue issues and maintain updated administrative documents. Assist with any clients audit information relating to revenue.
• Research billing issues as they arise and provide solutions for the same.

The Ideal Candidate:

Knowledge and Qualifications

• Degree in Applied Sciences ( Procurement / Business Information Technology / Computer Science / Mathematics / Statistics )
  • Certification in Procurement / Revenue administration is advantageous
• Kenya market
• Kenya legislation

Experience

• Minimum Three years in revenue related assignment at supervisory level.

Technical Skills

• Financial Acumen
• Conflict Management
• Negotiation
• Microsoft Word - Intermediate level
• Microsoft Excel - Intermediate level (Advance level are advantageous)
• Microsoft PowerPoint - Basic level
• ERP system(s)
• Google suite of products

Behavioural Skills - Support

• Understanding the organizational environment
• Understanding the organisation's goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Deliver great customer service
• Sharing and co-operating

About the Company:

G4S is the leading global integrated security company specializing in the provision of security products, services and solutions. The group is active in more than 110 countries, and is the largest employer quoted on the London Stock Exchange with over 623,000 employees and has a secondary stock exchange listing in Copenhagen. We specialize in outsourced business processes and facilities in sectors where security and safety risks are considered a strategic threat.

G4S in Africa:

G4S is the largest private sector employer and largest security company in Africa, with operations in more than 30 African countries and more than 122 000 employees on the continent. In Kenya, G4S employs more than 14,000 people and we have a presence in all major urban centres within the country