School Accountant

Cumberland County TEC
25 Jun 2019
25 Jun 2019
Job role
Contract type
Full time
REPORTS TO: Business Administrator
To support the operation of the District Business Office in all areas of accounting and purchasing.
The School Accountant shall:
1. Possess a Bachelor's degree in professional accounting subjects.
2. Have minimum of three (3) years of experience in either accounting, payroll or financial management.
3. Have a working knowledge of GAAP accounting, Internal Revenue Codes, and New Jersey rules and regulations governing school districts.
4. Have knowledge of automated accounting systems; Systems 3000 preferred.
5. Have a solid working knowledge of Google Applications and Microsoft Office.
6. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I–9 in compliance with the Immigration Reform and Control Act of 1986.
7. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education, or, during the initial six month period provide a sworn statement that there have not been any convictions of a crime or a disorderly persons offense in accordance with 18A:6–7.1.
8. Provide information that includes current/former employers within the last twenty (20) years in which the employment involved direct contact with children; a written authorization that consents to current and former employers disclosing certain information; and a written statement as to whether the applicant has any employment history regarding child abuse and/or sexual misconduct in accordance with N.J.S.A.18A:6–7.6.
9. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3–4A.4.
10. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3–4A.4.
11. Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
The School Accountant shall:
1. Maintain a system of records, controls, and accounting procedures in accordance with generally accepted accounting principles (GAAP), applicable regulations, and Board policies, submitting all summaries and reports in a timely fashion.
2. Maintain financial records that support the development of the Business Administrator's monthly report to the Board. Prepares deposits and other tasks associated with this report.
3. Prepare information for the Treasurer of School Monies.
4. Assist in the preparation of data for auditors and for the annual CAFR.
5. Assist the Business Administrator with the coordination of secretarial personnel responsible for accounts payable, accounts receivable and payroll to ensure accurate accounting of all funds, receipts and disbursements for the district.
6. Assist the Business Administrator with maintaining staff benefit listings and manuals for dissemination to staff members, including health benefits, income replacement insurance and Board sponsored 403 (b) plans.
7. Assist the Business Administrator with the management of all staff health benefit plans and leaves of absence.
8. Compile confidential statistical and financial data as directed by the Business Administrator as part of the collective bargaining process.
9. Reconcile and transmit reports and payments to the Federal, State and County Governments.
10. Assist the Business Administrator with budget preparation and development including compilation of pre–negotiated contract year salaries and benefits options.
11. Assist the Business Administrator with the review and coordination of purchasing processes including the purchase of equipment, materials, and supplies on a large scale utilizing the appropriate quotation process, State and Cooperative contracts, or purchasing specifications in accordance with prescribed laws, rules, regulations, standards, policies, and procedures.
12. Assist the Business Administrator with the preparation of specifications, contracts, and related documents.
13. Report any irregularities or short falls on projections to the Business Administrator.
14. Evaluate the accounting system to ensure that the methods and procedures are cost effective and efficient, making recommendations for needed changes.
15. Attend required meetings and serve, as appropriate on staff committees.
16. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.
17. Adhere to federal statutes and regulations, New Jersey school law, State Board of Education rules and regulations, Board of Education policies and procedures, and contractual obligations.
18. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Business Administrator and not otherwise prohibited by law or regulation.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls. ENVIRONMENTAL DEMANDS:
The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
1. Exposure to a variety of childhood and adult diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
5. Function in a workplace that is usually moderately quiet but that can be noisy at times.
Category: Finance , Keywords: Accountant