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Admin Manager / PA

Responsibilities:

Office Services support and administration:

Coordination and planning of company events as required
Liaison with building management and ensuring that all office security and building cards are recorded and issued. Manage fire drills and office announcements
Responsible for Singapore facilities and administration budget
Negotiate/monitor hotel contracts/rates, travel agents, printing companies, stationery
companies/suppliers and serviced accommodation providers
Renewals of periodicals/newspapers/online subscriptions
Manage Office Services staff/team of 1 receptionist, 1 pantry lady and 1 despatch
Cover lunch time reception desk

Manage Travel and Expenses:

Manage travel arrangements and all supporting administration (such as manager approvals via CONCUR), invoices etc.
Supervise expense reporting administration
Manage company corporate card

Secretarial support:

Perform full spectrum of secretarial and business support to 2-3 senior managers (such as calendar
management, travel, expenses and others as required)
Arrange internal and external meetings/conferences including offsite meetings when directed
Handle sensitive information with a high degree of discretion

Others:

Key Result Areas/Measures of Performance: (Key Performance Indicators):

Requirements:

At least a Degree holder
5-10 years working experience in an MNC environment with preferably office administration and events planning background
Proficient in MS Office software (Word, Excel, Powerpoint)
Excellent interpersonal and a team player
Good oral and written communication skills
Able to supervise others and multi-task

Please send your resume to recruit@aeon-search.com