Finance Officer

Key responsibilities:

Accounts receivable:

• Raise sales ledger invoices via the Billing in PSA system for Forum entities (UK, Singapore, India, US) and the Sustainable Shipping Initiative (SSI)
• Produce billable expenses report and raise sales ledger invoices accordingly
• Proactively work with project managers to ensure accuracy of billing data for current and future months.
• Maintain payment portals for debtor payments
• Produce and maintain aged debtors report monthly
• Follow up on outstanding payments to ensure debtors are paying to terms
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Prepare Gift Aid claims and ensure signed forms are on files (UK only)
• Process cashbook (receipts) from the bank for all entities
• Bank cheques within a week of receipt (we receive very few cheques)
• Update weekly bank balances for Forum’s all bank accounts

Accounts payable:

• Process staff expenses and credit card expenses via online system PSA for all Forum’s entities
• Check staff expense claims and credit card expenses are made in accordance with Forum’s expenses policy
• Provide support and cover for Finance Officer – AP: process purchase invoices and issue payments and remittance advices in their absence

Other tasks:

• Contribute to the effectiveness of the International Resources team, to Forum as a whole and to own personal development
• Maintaining accurate e-filing system
• Any other responsibilities as may be reasonably required

Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. This job description does not form part of the contract of employment

Accountable for:

• Ensuring all sales ledger invoices and billable expenses are processed accurately and in a timely manner and debtor payments are collected within the payment terms
• Debtors’ accounts are checked and reconciled at every month end
• Supporting Finance officer – AP in accurate and timely staff expenses and credit card processing
• Financial and other administrative systems are kept up to date in a timely and accurate manner

  Capabilities required:

  • Minimum AAT level 3 qualified or qualified by experience
  • Experience working in accounts receivable and/or payable
  • Experience using MS Outlook, Word (intermediate level) and Excel (basic level)
  • Experience of accounting software (familiarity with Financial Force would be an advantage)
  • Excellent attention to detail with proven ability to check and enter numbers accurately and quickly, including ability to self-check own work, conscientious in approach
  • Excellent organisational skills and ability to prioritise and meet monthly deadlines while working under pressure
  • Strong communication and team working skills, including communicating with staff in the UK and international offices, debtors and/or suppliers over the phone and email in a clear and professional way
  • Willingness and ability to learn new systems, work across geographies and in a fast paced environment
  • Understanding of and commitment to the values and mission of Forum for the Future