Administrative Specialist (Maternity Cover)

Kofax is the leading provider of capture enabled business process management solutions. Kofax solutions automate information intensive processes throughout an organization by managing the capture of information in a more accurate, timely and cost effective manner. These solutions reduce costs and speed processing to provide a rapid return on investment to thousands of customers in banking, insurance, government and other markets. Kofax delivers these solutions through its own sales and service organization, and a network of more than 800 authorized partners around the world. For more information, visit www.kofax.com. Employing 2900 people, Kofax delivers these solutions through its own sales and service organizations, and a global network of more than 1000 authorized partners in more than 60 countries throughout the Americas, EMEA and Asia Pacific. Administrative Specialist (Maternity Cover) Reference: E17 042 Fixed Term Contract - 12 months Part Time 30.5 Hours per week Job Description This opportunity will appeal to someone who thrives in the fast paced, growing company and enjoys the challenges of developing a solid corporate foundation. As the organization grows, so will the demands of this position. The ideal candidate is a hands-on strategic individual who is happy to roll-up their sleeves and move between responsibility levels. You must be able to work well independently as well as in a highly collaborative team environment. We are looking for Administrative Specialist with 4-5 years of clerical experience, preferably involved in the accounting or finance department.  Essential duties are the timely filing of documents, coordinating office activities, working with couriers to expedite the flow of documents, greet office visitors and maintain office supplies.  In addition, the position requires delivering inter-office correspondence and small scale, data entry projects. The Administrative Specialist is responsible for various clerical duties within the Accounting Department.  The position works closely with the each area of the accounting team. Duties and Responsibilities: Processing of invoices and looking for corresponding approvals. Control of incoming employee expense reports. General administrative support to local managers. Being the responsible person onsite in regard to facility subjects. Book flights and accommodation for those employees who travel. Assist in meeting organization. Help organize Company events. Ensure all documents are filed in timely manner, neatly and organized. Ordering office supplies. Support to ensure smooth running of the local office. Assist with small projects as needed to help the team meet deadlines. Interact with accounting team regarding general office support. To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. Minimum 4-5 years of progressive general office experience. Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyses information skilfully and maintains confidentiality. Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently. Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Safety and security—the individual observes safety and security procedures and uses equipment and materials properly. Fluent English language, verbal and written Job Location Londonderry Benefits Private medical care Pension Life Assurance Income Protection Competitive Salaries Childcare vouchers Quarterly Funded Social Events Excellent Training Friendly working environment How to apply: To view a full Job Description and upload your CV please visit our company website via the APPLY button below and follow the instructions provided. The closing date for applications is 3rd April 2017 We are an equal opportunities employer. We welcome applications from all suitably qualified persons. However, as the Protestant community and woman are currently under-represented in our workforce, we would particularly welcome applications from these groups.