International Programmes Finance Officer @ Youth focussed NGO

An great opportunity to support the international programme staff in the effective management of international programmes at an established INGO.

The purpose of this job is to support the work of International Programmes staff in the effective financial management of international programmes; to assess and build the financial management capacity of partner organisations.

Accountable for:

• Programme & project budgeting
• Assess, monitor and build capacity of partner organisations in financial management including support for due diligence.
• Financial monitoring and reporting to donors on international programmes
• Provide financial management support to colleagues
• Monthly reconciliation of restricted and unrestricted income & expenditure accounts for international programmes
• Upgrade and maintain financial management procedures and guidelines for international programmes

1. Budgeting and Accounting for International Programmes

• Work with International Programmes staff and with local partners around the world to develop, monitor and analyse programme budgets, income and expenditure
• Work with finance staff in the preparation of monthly management accounts, particularly reconciliation of income and expenditure, including review of monthly management accounts for individual programmes with International Programmes Director and Programme Managers
• Lead the preparation of annual budget, reforecast and other cash flow projections for the international programmes department
• Ensure adequate financial management controls, systems and processes are maintained for all international programmes and are regularly updated (e.g. Staff Admin and salary recharges tracker, staff timesheets, exchange rate tracker, transfer tracker, financial management risk matrix)
• Prepare international programmes finance information in advance of the annual organisational audit and liaise with auditors to respond to queries as relevant.

2. Partner Financial Management Capacity Assessment and Development

• Provide technical training (face-to-face) and ongoing technical support (remote) for staff from local partners in financial management, including reporting requirements for key institutional donors (notably DFID and EU).
• Conduct financial assessment and monitoring visits overseas (approx. 4 per year) to assess the financial management capacity of partners and conduct audit spot-checks
• Support financial management due diligence checks with partners prior to starting new projects, and/or every 2 years
• Produce a range of training materials for local partners and staff to assist in the development, management and monitoring of project budgets.

3. Financial Reporting on International Programmes

• Support regional teams to analyse programme financial reports from partners in accordance with donor contractual requirements
• Support regional teams to review, prepare and submit accurate, timely financial reports to donors
• Lead auditing process for international programmes in collaboration with partner staff
• Facilitate internal training sessions with International Programmes Staff on financial management, including reporting requirements for key institutional donors (notably DFID and EU).
• Maintain oversight for exchange rate management and monitoring of international programmes

4. Financial Administration for International Programmes

• Process and track international funds transfers to partners through bank account and/or approved currency providers
• Process trip expense reports for staff
• Prepare journals with supporting documentation for salary, admin recharges and accruals for international programmes income and expenditure
• As necessary, support staff to process invoices, expenses, card statements and update information on financial trackers

A practical professional who is able to bridge the gap between programmes and finance, who can communicate with confidence and authority, and is who is able to operate in an organisational environment with accuracy, flexibility, and tenacity.

Knowledge

• Professional accounting qualification (ACA, ACCA, CIMA, CIPFA), or part-qualified, and/or member of CCAB, or equivalent experience gained in a similar role
• Knowledge of the donor funding, regulatory context and charity governance with grasp of programme design, implementation methods – Desirable.
• Sound management accounting expertise, experience and knowledge
• Educated to degree level or equivalent
• Knowledge of development issues and the sector, preferably gained in an international development or youth centred organisation (desirable)

Experience & Skills

• Demonstrable experience of directly managing the finances of programmes funded by institutional donors such as DFID and the European Commission – Desirable.
• Sound financial management skills, with demonstrable competence for preparing budgets, analysing financial information, advising on budget variations and reporting
• Ability to analyse, interpret and explain complex financial information and make sound recommendations for both financial and non-financial people clearly in verbal and written form, including at distance
• Ability to provide bespoke training and coaching to a range of stakeholders, including those with limited understanding of finance and at a distance

For further information, and to apply, please visit our website via the “Apply” button below.