Payments Administrator

Bedford, Bedfordshire
£18,000 per annum
18 Apr 2019
30 Apr 2019
Job role
Summary of Purpose and Objectives:

This role ensures that all purchases are paid accurately in accordance with the daily/weekly timetable. This will include any ad-hoc management reports that are necessary from time to time.

Job Responsibilities:

To ensure all purchases are paid accurately and on time. The utilisation of the Group’s current IT systems and future IT developments to make the reporting process as efficient as possible is a key deliverable.

Main Duties:
  • Inputting daily prices submitted from the procurement team and updating the IT system by supplier.
  • Coordinating of the weekly payment process.
  • Posting remittances daily, together with any required documentation.
  • Liaison with suppliers and resolving any queries regards to prices, quality, additional documentation required etc.
  • Maintaining accurate internal records.
  • Producing weekly cost reports.
  • Creating new customer accounts and maintaining accurate customer records.
  • Audits - presentation of work for Year End Audit and liaising with external auditors.
  • Maximise use of IT systems

Key Requirement:

This role is key to the smooth and efficient running of payments within procurement within the UK. The plan is to develop the IT systems where possible to bring efficiencies to the business. All roles within the administration function in the business will require the role holder to be fully flexible and inter-changeable to learn and cover the other roles within the department to cover holidays etc. This will require establishing strong working relationships between the administration personnel and staff operating within the other business functions.
  • Good time management, organisational and multi-tasking skills
  • Conscientious with a high level of accuracy and keen attention to detail
  • Good communication skills (both written and oral)
  • A proven team player with a 'can do’ attitude
  • Strong personal skills
  • Previous administrative experience essential.

Any Other Relevant Comments:
  • Ad-hoc work and special projects as assigned
  • This role is subject to change as Group Practices, Customer requirements and Legislation dictate

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