Peoplesoft Business Analyst (Academic Personnel)

Kelly IT
17 Apr 2019
16 May 2019
Job role
Contract type
Full time
Peoplesoft Business Analyst (Academic Personnel) Job Summary You would be an integral part of our client s priority project to implement a single payroll, benefits, human resources and academic personnel solution for all employees. The project involves closing down each location standalone system and converting to a single instance of PeopleSoft HCM managed through a shared services center at a remote site. The Business will be well versed on identifying and documenting business needs that must be met as implemented, including changes to business processes and creating or updating our Future State Process Designs, gathering requirements for systems and technology changes, reporting requirements, supporting organizational change, and coordinating with multiple team members working on the project. The primary area of focus for this position will be the documentation, presentation, and support for Future State Process designs. While we will have limited direct access to PeopleSoft, the successful candidate will have experience implementing or working with PeopleSoft HCM in a project role as a business analyst and be able to demonstrate an understanding of how PeopleSoft HR, compensation, and payroll works together. The successful candidate will also have solid experience with business process re–engineering and be able to discuss specific work contributions that demonstrate that experience and knowledge. In addition, the business analyst will focus on providing education and training programs to support change management efforts and implementation. The incumbent will identify training needs, develop andor modify training content and deliver a variety of complex training programs and materials to staff. Job Duties Functional Design Gain a command of the project through reading our Future State Process Design (FSPD) documentation, as well as working with Subject Matter Experts (SMEs) andor other team members to understand the project. Utilizes Functional Design Documents to understand the functional requirements for customizations that relate to future state processes in order to provide clarity about how users will perform a given process with the system and can be technical in nature. Work with technical team members as necessary to provide functional support for technical implementations as well as to help get clarity about system functionality for given processes. Work with cross–functional teams, campus leadership, SMEs andor campus users of the legacy system to identify and document key change management issues as well as business process changes. Present business process changes in detail to other project team members, campus SME groups, and campus leadership as required. Help identify test scenarios related to business processes to ensure our understanding of the system as well as to ensure the system performs as expected. Develop test scenarios and conduct testing in conjunction with project team members and users as needed, throughout the testing phases. Provide time and status reporting against project tasks in the project plan on a weekly basis. Training Testing Participate in testing phases to validate data and system function, learn the system, and help identify gaps in training and our FSPDs. Support the change management effort (scheduling, conducting meetings and training, supporting users) across campus as units begin to redesign their business processes to align with Project. Participate in review of training materials to determine gaps and changes required to Central team produced training materials. Assist in updating and creating training materials. Support the preparation and training efforts to effectively ready the campus system users for working with project Participate in training the identified campus trainers and conduct training of end users as required. Post go–live provide support to users. Quickly learn new PeopleSoft software system and job roles to competently deliver training content. Execute the revisions of training and education programs including working with management to identify gaps in workflows, and policies and procedures. Work with the Training Lead to create training calendar, reserve classrooms, etc. Maintain records to monitor progress and ensure goals are met to train specific groups of employees by targeted dates and assess organization s readiness to go–live. Act as a change agent, communicate clear and consistent messages to support change management efforts. Skill, Knowledge and Abilities Required Strong knowledge of PeopleSoft HCM processes, function, and data in one or more of the following disciplines HR, payroll, or benefit administration. Three to five years experience in implementing or working extensively with Enterprise HCM software projects. Self–directed worker who performs duties with low to moderate supervision. Demonstrates superior analytical problem–solving, design and documentation skills. Working knowledge of software application integrations and interfaces to other systems. Experience working with business users to understand current business processes, developing new business processes, documenting the impact of those changes, and helping business users make the necessary changes in their organization to be effective with the new business processes. Experience with projects that sit across technology and other areas of the business and involved the adoption of associated business process changes that improved the overall organizational efficiency. A clear understanding of working within an Enterprise HCM system including HR, payroll, and benefits. Experience evaluating issues and developing recommendations that support courses of action. Experience and skills to make group presentations and motivate diverse audiences. Familiarity with project management approaches, tools and phases of the project lifecycle. Experience working with non–training individuals to prepare them to conduct training Experience delivering training to individuals and groups. Demonstrated success training adult learners through a variety of methods including instructor–led, seminars, workshops, webinars, and e–learning. Master of oral, written, presentation and facilitation skills ability to clearly articulate messages to a variety of audiences. Excellent active listening skills. Ability to influence others and move toward a common vision or goal. Must be a team player and able to work collaboratively with and through others. Strong interviewing and listening skills with a demonstrated ability working with individuals and groups about their needs and to ask the right questions to surface essential information. Strong written and verbal communication skills. Proficient with Microsoft Office Suite including Word, Excel, PowerPoint, Visio, and using SharePoint. Demonstrated project management skills. Bachelor s degree, or equivalent experience. Preferred Familiarity with UC or California public university payroll, academic personnel, and human resources policies and procedures. Professional experience working in UC or other diverse postsecondary academic institution or other environment of similar complexity. Entry level knowledge of SQL. If this describes you, please apply today!!