Business Analyst Support (Admin/HR/Finance) -Qobayat Field Office

Beirut, Lebanon
09 Apr 2019
09 Apr 2019
Job role
Business analyst
Job Purpose:
The Business Support Assistant will be responsible for managing tasks related to Admin, Human Resources, finance and procurement in consultation with units in Country Office.
Under the supervision of the Head of Field Office, the incumbent will perform the following tasks:
1. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
2. Perform general administration tasks such as managing travel arrangements, processing staff travel claims and coordinating internally and externally for arrangement of meetings & conferences and contribute to improvement of business procedures and processes.
3. Responsible for provision of services such as facilities management and office utilities, reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
4. Conduct regular inventory check and keep the asset registry updated according to WFP rules and regulations.
5. Supervise the team of drivers and coordinate missions in the field.
6. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
7. Ensure light vehicle management including compliance with security standard operating procedures.
8. Support on handling system-related functions on procurement.
9. Administer and process all Petty Cash transactions within the organization policies and procedures
10. Provide guidance to staff on HR procedures and guidelines and support on any HR-related matters such as facilitating written tests and interviews held in the field office and briefing newly recruited staff.
11. Other accountabilities, as required.