Accounts/Admin Assistant

Dubai, United Arab Emirates
27 Mar 2019
27 May 2019
Job role

  • Handling all accounting entries for the Agency (bookkeeping).

  • Managing all accounts payables and accounts receivables.

  • Managing with the contracted outsourced auditing and accounting firm , the overall Agency financial reports and records in accordance to Management requirements.

  • Managing regular Agency payments on periodical basis (DEWA, Du).

  • Issuing & Approving all POs issued to 3rd party suppliers.

  • Issuing invoices to for all jobs to clients based on approved quotation and/or POs.

  • Reporting directly to Management.

  • Follow up with supplier to ensure timely payments.

  • Follow up couriers regarding shipment status and inform the concerned person/department.

  • Arrange and coordinate with drivers for deliveries and purchases.

  • Answer calls, inquiries and emails

  • Coordinate with the building maintenance and leasing.

  • Arrange samples of all the request item and new items, tags and put in system that is being requested by the sales up to delivery to client.

  • Assist in documentation bidding when needed.

  • Arrange samples to be returned into proper place.

  • Update system on the suppliers contact as per the receive new samples from new supplier.

  • Preparing all information related to Client request and making quotations if necessary.

  • Maintains administrative staff by recruiting, selecting, orienting.

  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.

  • Working as MR for ISO, preparing documents, training of ISO/Objectives/KPI/QMS awareness/procedures, Internal Auditing, training to work on the system, etc.

  • Liaise emails and important info to the proper person.

  • Scheduling, Book hotels and air flight of staff leaves and the directors.

  • Arrange personal documents, licensing, insurances, and transactions of the director.

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