Experienced Receptionist / Office Administrator - South Dublin
- Recruiter
- Recruitment Plus
- Location
- Dublin South, Ireland
- Salary
- Competitive
- Posted
- 27 Mar 2019
- Closes
- 11 Apr 2019
- Ref
- 1793567
- Job role
- Accountant
- Sector
- Accounting - Public practice
Experienced Receptionist / Office Administrator - South Dublin
Required:
Responsibilities
Bookkeeping & Administrative Support :
Salary: ₠30,000 depending on experience
Hours: 8.30am - 5:00pm Monday - Friday
Job Types: Full-time, Permanent
Please apply with a copy of your CV to Carol, via this job advert
To see the full job description please click apply.
Required:
- A proven track record and minimum of 5 years experience as an administrator
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent Communications Skills
- Positive attitude
- Working knowledge of Sage an advantage
- Previous experience as administrator within an engineering or related company a distinct advantage
Responsibilities
- Phones/Reception - Responsible for answering phone and general reception duties including arranging couriers and checking answering machine daily for messages. Management of office stationery use and requirements.
- Travel Arrangements - Main point of contact for all UK & overseas travel bookings via Travel agent and other direct bookings
- Visa processing - Provide assistance & support in visa applications & processing for US and other locations
- Credit Card - Raise POs for credit card purchases. Match invoices to monthly AIB credit card statements and enter codes onto spreadsheet (FC will train) ready for input to accounting system
- Filing - Keep creditors filing system up to date - assist with general filing when required.
- Motor Fleet - Administration of motor fleet documentation - arrange motor tax, issue tax and insurance certs to drivers and update spreadsheet with any changes and handle administration of fuel cards.
- Foreign workers: Arrange accommodation/ union membership and other ad hoc requirements for foreign workers arriving in Ireland.
- General Admin Support - Administrative support for head office including occasional secretarial assistance for MD.
- Office Stationery & Kitchen Supplies - Monitor levels of kitchen/ bathroom supplies and stationary and purchase when required.
- Office Maintenance - Liaise with facilities re bins, ensuring bathroom is adequately stocked. Main contact for facilities suppliers
Bookkeeping & Administrative Support :
- Assist with daily maintenance of accounting records including ensuring proof of delivery is in place for HO purchases
- Reconciliation of Supplier accounts
- Handling supplier and Customer queries
- Credit control
Salary: ₠30,000 depending on experience
Hours: 8.30am - 5:00pm Monday - Friday
Job Types: Full-time, Permanent
Please apply with a copy of your CV to Carol, via this job advert
To see the full job description please click apply.
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