Payroll Manager / Benefits Manager

Easy Web Recruitment
35000.00 GBP Annual
13 Mar 2019
28 Mar 2019
Job role
Contract type
Full time
Payroll Manager / Benefits Manager

With its unique business model of selling premium quality coffee along with weekly changing non–food ranges through its own distributions channels, our client and its 12,500 employees worldwide generated revenues of 3.4 billion EUR in 2015.

Founded in 1972, our client today is one of the leading food and coffee service companies in Europe with branches in Germany, Austria, Great Britain, Czech Republic and Poland. Our client provides tailored out–of–home solutions for a wide range of customers from hotel chains to independent cafés or educational facilities.

With its family of brands (Davidoff Café, Piacetto Espresso, VISTA and Smokin' Bean) the company has built its first–rate reputation based on superior quality products, truly unbeatable service and fair prices. The unique and diverse brand and product portfolio is supported by a cutting–edge equipment and the latest training resources.

Position: Payroll and Benefits Manager
Location: Epsom, Surrey
Job type: Full Time, Permanent
Hours: 39.5 hours per week, 8.00am – 5.00pm, Monday to Thursdays and Fridays from 8am to 4:30pm
Salary: GBP35,000 plus company Bonus
Benefits: include an enhanced contributory pension scheme, free Parking space and annual holiday starting at 24 days entitlement which grows with your length of service plus public holidays.

About the role:

Provide a payroll and benefit service to the business ensuring employees are paid correctly and on time and that benefits are effectively managed, administered and reviewed to ensure they continue to support the company's competitive position.


– Develop expertise of SAP system to be considered superuser.
– Input new starters, leavers, changes, sickness, holiday, bonuses, expenses etc.
– Run reports from SAP to provide management information, including data for Germany.
– Ensure testing carried out of SAP in line with corporate requirements and advise from Epiuse.
– Ensure SAP remains up–to–date in terms of requesting organisational changes from Germany etc.
– Ensure an accurate and up–to–date user guide is available for all SAP processes.
– Responsible for running payroll from start to finish.
– Adhere to company confidentiality policies and procedures.
– Produce and distribute payslips.
– Ensure knowledge regarding payroll legislation remains up to date.
– Ensure all HMRC and other legislative requirements are met in an accurate and timely manner.
– Ensure filing is up to date and in numerical or equivalent order in addition must be kept in a secure location.
– Ensure all year–end process are completed accurately and in a timely manner e.g. production of P60s, P11ds, P14 and P35.
– Ensure all corporate / internal audit requirements are met.
– Calculate and manage all statutory payments e.g. maternity, paternity etc.
– Ensure an accurate and up–to–date user guide is available for all payroll processes.
– Co–ordinate all areas of benefit administration and queries to include pension scheme and BUPA.
– Assist with payment of bonuses and salary increases etc.
– Record all taxable benefit information regarding cars etc. and calculate deductions e.g. NIC1a.
– Ensure all supplier invoices are coded and paid on time.
– Control and administer starters / leavers / changes process.
– Produce standard template letters for statutory payments e.g. maternity, paternity etc.
– Understand all HR policies, procedures and documentation and how these are to be administered via payroll
– Adopt a continuous improvement approach looking to provide efficiencies to processes and procedures.

About you:

– Degree level education.
– Professional payroll qualification e.g. IPPM.
– IT competent in Microsoft Office packages (Excel) to advanced level.
– In–depth and up–to–date working knowledge of SAP.
– Up to date information regarding all legislation relating to payroll and benefits.
– Excellent attention to detail and accuracy.
– Excellent communication skills, both written and oral.
– A high degree of personal and professional credibility and the ability to influence and deal effectively with management at all levels.
– Able to work independently with little supervision and also as part of a team who will be supportive of team members.
– Maintain strict confidentiality at all times.
– Ability to meet tight deadlines.
– Assertive.
– Highly organised with excellent time management skills.
– Ability to use initiative.
– Proactive.
– Can undertake entire payroll process from start to finish autonomously.
– Previous experience of managing a car fleet.
– Previous experience of carrying out all year end processes.

You may have experience of the following: Payroll and Benefits Manager, Payroll Manager, Payroll Specialist, HR Manager, Human Resources Manager, HR Consultant, Human Resources Consultant, HR Advisor, Human Resources Advisor, Benefits Manager, Rewards Manager, etc.

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