Finance Administrator
- Recruiter
- Page Personnel
- Location
- Surrey, Cobham
- Salary
- £27000 - £30500 per annum
- Posted
- 27 Feb 2017
- Closes
- 27 Mar 2017
- Ref
- 13806421/001
- Contact
- Chris Royce
- Job role
- Accounts assistant
- Sector
- Not for profit / charity
- Contract type
- Permanent
- Hours
- Part time
A Finance Administrator role for a prestigious business. To issue invoices and collect Fees in a timely and professional manner in order to maintain cashflow.
Involves managing accounts, cross organisation processes and providing key data for internal reporting and statutory accounts.
Client Details
A highly prestigious business with an excellent reputation and superb facilities, based in the Cobham area with fee parking provided.
Description
The Finance Administrator role involves;
Fees Invoicing
- Liaise and exchange information with Admissions on all 4 sites regularly and for forthcoming billing periods to ensure the accuracy of data.
- Prepare and process accurate invoices for all sites, checking and authorising any manual calculations performed by the Fees Assistant
- Process refunds and ensure accuracy of fees calculated by cross checking.
- On a daily basis post the funds received to the accounts on the Fee system and generate the journal for the General Ledger system.
Fees Systems & Processes
- Confirm fees with Marketing and set up the system for forthcoming year, and pro-rated fees and ensure accuracy by testing the system with data logged before billing.
- Maintain the bespoke Fees system set-up, manage the structure and nominal coding on an on-going basis and project manage any changes with the external provider and IT .
Reporting
- Month end reporting and reconciliation
- Ad hoc reports to agreed timescales and parameters so that income can be monitored.
- Analysis of aged debt to highlight problematic accounts and minimise bad debt write off
Payment Enquiries & Issues
- Deal with customer and company payment issues by phone, email or in person in a helpful, supportive and proactive manner to ensure timely collection of fees even when circumstances have changed. Highlight and pre-empt potential collection issues and recommend appropriate actions.
- Manage and assess each case of non-payment while maintaining a confidential and sensitive manner. Each case is unique so there is no set prescribed course of action. Sometimes communication with customers is difficult as some have poor English language skills.
- Consult with the Group Financial Controller about requests for repayment of funds not in accordance with Terms and Conditions.
Supervision
- Coach, supervise and proactively develop the Fees Assistant to ensure fees work is accurate and that work can continue in the absence of Fees Supervisor.
- Train new Admissions staff to ensure full understanding of the working practices in regard to Fees systems and processes and the link to Admissions systems and processes
Profile
The ideal candidate for the Finance Administrator role will:
- Have good planning and organisational skills essential.
- be able to manage the function: set priorities, plan team workload and control dependencies with other functions in order to meet fixed deadlines.
- Be confident, articulate and empathetic. Able to manage difficult situations with sensitivity and discretion.
- High accuracy and attention to detail, with strong verbal and written communication skills.
- Excellent customer service and cultural awareness skills, able to build strong relationships
- Able to develop processes, specify requirements for system changes and test enhancements.
- Computer literate with ability to use Windows applications and financial database systems with intermediate/advanced level on Excel.
- May be ICM/AAT qualified or studying for ICM/AAT or similar.
Job Offer
The Finance Administrator role can pay up to £30,500 + excellent benefits (please apply for more details)