Assistant Finance Manager

The Assistant Finance Manager's role exists to deliver exceptional support to the Company through sound financial practices and recommendations that will lead to optimization of business performance.

• Minimum Qualification: Bachelor
• Experience Level: Mid level
• Experience Length: 4 years

Job Description

Department FINANCE & ADMINISTRATION DEPARTMENT

Reporting to FINANCE & ADMINISTRATION MANAGER

The Assistant Finance Manager will be fully engaged in the Company's values and deliver within the framework of the Company's strategic pillars below:

FINANCE

• Fully understand the Raiser money making model & to align finance decisions and processes to maximize the Company's profits.
• Understand the Company's pricing strategy to help drive top and bottom line growth.
• Have a clear & in-depth & understanding of the Company's cost structure & advise on wasteful areas & course correction.
• Prepare key weekly & monthly management reports with recommendations on the meaning and how these numbers impact our company goals. These include:
  • Prepare Accounts Receivables and track collections through the Inside Business Partner and Client Partner.
  • Keep good records of Accounts Payables and ensure prompt settlement in line with our reputation.
  • Weekly & monthly cash flow forecasts & P&Ls
• Monthly & year to date analysis on facilitation hours
• Revenue by industry analysis
• New vs repeat business
• Preparation of weekly & monthly suppliers' payments
• Weekly bank reconciliations
• Understand and manage the Company's fixed & movable assets
• An effective and current filing system that ensures that all documents are easily accessible
• NSSF, HELB, SACCO, Pension & NHIF returns & ensure full compliance
• Petty cash float
• Put together the annual budget and ensure it addresses growth, margin, velocity, cash flow and the customer.

CUSTOMER SERVICE

• Support to make the Raiser team deliver effective service to the clients through:
  • Prompt preparation of purchase requisitions & orders, sales invoices (proforma & tax) & client statements
• Help maintain healthy relationship with the Franchisors by:
  • Efficient royalty management and up to date payments
  • Reporting - ensure that Crestcom and Franklin Covey reporting is done accurately and on time

BUSINESS PROCESSES

• Ensure automation of sales & accounting processes & interlink with other departmental processes to ensure seamless flow
• Have up to date standard operating procedures for the Finance department
• Updated policies on key areas such as risk, amortization, business process continuity, procurement and disposal of assets, insurance
• Be knowledgeable of key finance laws affecting the business especially in the tax area.

PEOPLE & DEVELOPMENT

• Ensure consistent update of skills required to run an effective finance department.
• Deputize for the Finance and Administration Manager & be capable of effectively managing all functions of the Finance Office.

JOB DIMENSIONS:

Job Specifications (Ideal):

Academic Qualifications:

• Bachelor's degree

Professional Qualifications:

• CPA or ACCA qualification

Work Experience:

• At least 4 years demonstrated experience in accounting, finance & planning in a busy organization
• Demonstrated experience in accounting software, e.g. Quick Books, SAGE & PASTEL.
• Experience in Enterprise Resource Planning systems (ERP) operations will be an added advantage

Skills required:

Technical skills

• Knowledge of basic working IT applications
• Knowledge & operating capability of the iTax system
• Presentation skills of financial reports
• Negotiation skills

Personal Attributes/ Desired Behaviors:

• Strong mental agility, innovation & creativity
• Bold & inquisitive
• Hungry for performance
• Proactive & confident
• Engaged & engaging
• Exceptional organization skills
• Diligence & focus on targets & deadlines
• Setting business direction through proactive action
• Inspiring business acumen & achieving business performance
• Build pride and passion
• Growing own talent and capability
• Self-managing & self-developing
• Protect and enhance the Company's reputation

Key success indicators

1. Connect all of finance work to the Company's strategic objectives.
2. Achieve and grow your capability and capacity.
3. Clear & impactful contribution to team organization performance.