Payroll & Accounts Assistant
- Recruiter
- Ambitions Personnel
- Location
- Nottinghamshire, East Midlands
- Salary
- £26000 - £28000/annum
- Posted
- 22 Feb 2019
- Closes
- 26 Feb 2019
- Ref
- 1077111796
- Job role
- Accounts assistant
- Sector
- Accounting - Public practice
JOB DESCRIPTION
Job Title: Payroll and Accounts Administrator
Location: Head Office, Nottingham
Scope: To take full ownership and responsibility for the Bistrot Pierre payroll, covering approximately 1,000 employees. Administer payroll operations ensuring that each stage of the payroll process is actioned properly, that all staff are paid correctly, that correct information and payments are made to HMRC and other bodies, and that appropriate and accurate information is available to stakeholders. Work closely with our HR and IT teams to manage a forthcoming change of payroll bureau.
Key Responsibilities
Ownership of the payroll function using our bespoke system prior to the final pay run being outsourced
Manage the relationship with the payroll bureau
Work with other members of the finance team to oversee the transition from incumbent payroll bureau to incoming payroll bureau
You will be the first contact for payroll queries such as Maternity Pay, Paternity Pay, SSP, Attachments of Earnings and general payroll queries
Have the ability to calculate net pay and holiday pay manually
Maintain the data within the payroll programme and ensure that it is payroll ready, this includes:
- Ensuring time cards are correctly closed down
- Entering expenses, additional pay and deductions
- Ensuring absences are approved
- Ensure pending changes such as pay changes, promotions are dealt with
- Process starters and leavers
Maintain the relationship with the payroll bureau, ensure that they receive accurate data in a timely manner
Check reports from payroll bureau for accuracy
Collate payroll data into a format ready to be input into the accounts in a timely manner
Maintain and reconcile the PAYE, Wages and AOE control accounts
Check accuracy of P32’s submitted to HMRC
Provide payroll data to stakeholders, including current month analysis and trend analysis
Gender Pay Gap reporting
National Statistics reporting
Labour analysis reporting
Interpret payroll report and undertake checks and balances.
TRONC system maintenance and administration
Maintain the Company expenses system, ensure processed through payroll and enter data into the accounts
There will also be the opportunity to get involved with other tasks within the finance department including bank reconciliations, petty cash, till imports, purchase ledger and general ad-hoc accounting duties.
Key skills, Knowledge and Behaviours
Previous payroll experience is essential in a high-volume business
An understanding of the calculations behind the payroll function is essential
Excellent excel skills, including lookups, pivot tables, sumif etc.
Good analytical skills and the ability to sense check results
Highly organized self-starter
Project management skills
Ability to adapt and change to new systems
Good communication and customer relationship skills, with an ability to confidently communicate with internal and external stakeholders. We are a multi-sited organisation which covers the majority of the UK
Ability to develop, implement and maintain new policies and procedures
Proactive approach to work with the ability to use your own initiative
Be flexible and enjoy variety in your work
Comfortable in a fast-moving high-volume environment, circa 1,000 employees, with a hospitality norm of employee turnover
Confident to work with a bespoke in-house payroll system and a proven track record of working closely with the payroll provider
Team player who is also confident and comfortable to work as an individual
Job Title: Payroll and Accounts Administrator
Location: Head Office, Nottingham
Scope: To take full ownership and responsibility for the Bistrot Pierre payroll, covering approximately 1,000 employees. Administer payroll operations ensuring that each stage of the payroll process is actioned properly, that all staff are paid correctly, that correct information and payments are made to HMRC and other bodies, and that appropriate and accurate information is available to stakeholders. Work closely with our HR and IT teams to manage a forthcoming change of payroll bureau.
Key Responsibilities
Ownership of the payroll function using our bespoke system prior to the final pay run being outsourced
Manage the relationship with the payroll bureau
Work with other members of the finance team to oversee the transition from incumbent payroll bureau to incoming payroll bureau
You will be the first contact for payroll queries such as Maternity Pay, Paternity Pay, SSP, Attachments of Earnings and general payroll queries
Have the ability to calculate net pay and holiday pay manually
Maintain the data within the payroll programme and ensure that it is payroll ready, this includes:
- Ensuring time cards are correctly closed down
- Entering expenses, additional pay and deductions
- Ensuring absences are approved
- Ensure pending changes such as pay changes, promotions are dealt with
- Process starters and leavers
Maintain the relationship with the payroll bureau, ensure that they receive accurate data in a timely manner
Check reports from payroll bureau for accuracy
Collate payroll data into a format ready to be input into the accounts in a timely manner
Maintain and reconcile the PAYE, Wages and AOE control accounts
Check accuracy of P32’s submitted to HMRC
Provide payroll data to stakeholders, including current month analysis and trend analysis
Gender Pay Gap reporting
National Statistics reporting
Labour analysis reporting
Interpret payroll report and undertake checks and balances.
TRONC system maintenance and administration
Maintain the Company expenses system, ensure processed through payroll and enter data into the accounts
There will also be the opportunity to get involved with other tasks within the finance department including bank reconciliations, petty cash, till imports, purchase ledger and general ad-hoc accounting duties.
Key skills, Knowledge and Behaviours
Previous payroll experience is essential in a high-volume business
An understanding of the calculations behind the payroll function is essential
Excellent excel skills, including lookups, pivot tables, sumif etc.
Good analytical skills and the ability to sense check results
Highly organized self-starter
Project management skills
Ability to adapt and change to new systems
Good communication and customer relationship skills, with an ability to confidently communicate with internal and external stakeholders. We are a multi-sited organisation which covers the majority of the UK
Ability to develop, implement and maintain new policies and procedures
Proactive approach to work with the ability to use your own initiative
Be flexible and enjoy variety in your work
Comfortable in a fast-moving high-volume environment, circa 1,000 employees, with a hospitality norm of employee turnover
Confident to work with a bespoke in-house payroll system and a proven track record of working closely with the payroll provider
Team player who is also confident and comfortable to work as an individual
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