Accounting Assistant- Payables
- Recruiter
- Budget Marine Limited
- Location
- Trinidad and Tobago (TT)
- Salary
- Competitive
- Posted
- 21 Feb 2019
- Closes
- 21 Feb 2019
- Ref
- 99318
- Job role
- Accountant
- Sector
- Accounting - Public practice
Accounting Assistant- Payables Overview The Accounting Assistant- Payables is primarily responsible for ensuring that all suppliers, whether local or foreign, are paid on a timely basis. The position requires that all tasks are prioritized and completed efficiently and effectively. You must be able to communicate well with the Accountant, other members of the Accounting department and the Inventory Control Administrator. Work is supervised directly by the Accountant and you are also answerable to both the Accountant and the General Manager. Job Description The position of Accounting Assistant- Payables consists of certain core functions, but other duties may be delegated to you from time to time. Your core functions are: Accounts Payable: Validate and enter invoices (local) in Chain Drive Accounting. Reconcile supplier statements (local and foreign) to the AP detailed listing of outstanding invoices. Print local cheques (ensure they are signed and dropped off/collected by vendors) Print foreign cheques and wire transfer letters (ensure they are signed and emailed to RBC ) E-mail foreign suppliers providing details of payments. Ensure drafts are collected and sent to foreign suppliers (prepare airway bills for collection by IBC) Liaise with the Purchasing Department on payments to Customs and Excise (ensure that draft letters are signed and faxed to RBC, arrange for drafts to be collected and delivered to our Brokers, enter invoices and payment in Chain drive Accounting. Administer company credit card (ensure all invoices are entered and paid from our credit card bank account , reconcile statement, print transfer payment letter, pass for signature and email to RBC. Prepare and release payments to BM St. Maarten (ensure all invoices are entered, print wire transfer letter, pass for signature, release to RBC and e-mail BMSM with details of payment). Prepare prepayments to foreign suppliers and ensure corresponding invoices are entered and matched to payments-post differences to exchange gain/loss in Chain Drive Accounting. Prepare payments to foreign suppliers by credit card (e-mail suppliers, prepare and fax authorization letter, ensure confirmation is received from supplier. Prepare reports on Open Payables and Payments Prepared to aid Management in cash flow forecasting (Weekly Payables Reports and Payment Summary) File all paperwork on a timely basis to ensure that it is accessible to all other members of staff. Monthly bank reconciliation of the TT, US and Euro accounts. Monitor all incoming emails and respond in a timely manner including addressing all queries. General/Other Follow up with any other delegated tasks as determined by your supervisor Assist with outstanding tasks or projects related to Accounting, Office Administration and general managerial support.
To see the full job description please click apply.
To see the full job description please click apply.