Finance and Operations Manager

Magpie Recruitment
Chelsea, South West London
£60,000 per annum
21 Feb 2019
23 Feb 2019
Job role
Experience level
Our client in the Interior Design industry based in South West London have an exciting opportunity for an experienced Finance and Operations Manager to join their team.

  • Manage the finance team (a finance manager and bookkeeper, both AAT level 3 qualified).
  • Cashflow:
  • Keep main cashflow up to date on a weekly basis and report to the Managing Director
  • Assess weekly payments list with cashflow and present payment schedule to the Managing Director
  • Monitor bank accounts
  • Oversee client bank account reconciliations and release of profit
  • Cost control & reviews
  • Stock replenishment and new product development - cost/cashflow control
  • Debtors control
  • Authorise weekly payments online once processed by the finance manager
  • Monthly review of Sage nominal reports
  • Monthly sales/profit analysis
  • Monthly sales reports using PowerPoint
  • Quarterly Management Accounts & VAT Returns: ensure timely delivery & accuracy, drafted by the finance manager
  • Bi-annual/quarterly sales analysis/ Board reports
  • Bi-annual calculation of sales team commission payments which are based on gross profit
  • Preparation of Budget and mid-year review
  • Liaise with external Accountants re:
  • Year End Accounts for both companies (sole trader & limited company)
  • Sole Trader tax liability
  • Limited Company tax liability
  • Sage journals at Year End which need to be posted internally
  • Asset register and depreciation

  • Manage the office manager (duties and professional development)
  • Produce monthly timesheet & billing summary for Managing Director’s approval
  • Raise monthly sales invoices for Interior Design clients (fees and expenses)
  • Research into and implementation of new/online timesheet system
  • Oversee stock take and review stock take reports
  • Oversee scheduling of staff performance appraisals with team managers to ensure reviews take place annually and at the same time of year each year and liaising with team managers and managing director about salary reviews
  • Manage contracts for the office printer (lease / finance / service agreements)
  • Quarterly meetings with the IT support company
  • Review of telephone system and implementation of team / individual extension numbers to improve workplace efficiency
  • Assist Managing Director with renewal of annual insurance policies
  • Manage the procurement and implementation of an ERP solution to replace or sit alongside current IT software, Eg. SAP Business One, Microsoft Dynamics 365 Business Central
  • Involvement in sourcing new studio space to provide more spacious working environment for design team, more storage space for their samples and client goods, a dedicated client meeting space and subsequently the expansion of the current retail and new product development areas.
  • Involvement in any licence arrangements with 3rd parties
  • Management of future merchandiser (new role budgeted for 2019)
  • Ad hoc work for the Managing Director as and when required and contribution to the business growth strategy