Payables Officer
- Recruiter
- Brighter Monday
- Location
- Nairobi, Kenya
- Salary
- 15,001 - 30,000
- Posted
- 15 Jan 2019
- Closes
- 15 Jan 2019
- Job role
- Accountant
- Sector
- Accounting - Public practice
Assists in the smooth operation of the finance department by ensuring that disbursements are processed and deposits are made on time.
Job Description
AIM Africa Based Support, part of Africa Inland Mission International a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ. Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
Department: Finance
Nature of Work: Long-term (full time)
Reports To: Accountant
Job Location: Nairobi
Key Result Areas:
Responsibilities:
Documentation
Processing Disbursements
Candidate Profile:
Required Qualifications:
Essential
Preferred/Desired
Experience:
Communication demands:
Required Skills/Attributes & Competencies:
How to Apply:
Qualifying individuals (Preferably male) are welcome to fill in the AIM-ABS application in the attached link.
https://docs.google.com/forms/d/1l0qRJ_WFVHoehyuNx7pN4pByAJ15K1rpt7fLJ0CnliQ/edit
Please note that CVs will not be accepted without a completed application form.
Expiry Date: 25th January, 2019
- Minimum Qualification: Diploma
- Experience Level: Entry level
- Experience Length: 1 year
Job Description
AIM Africa Based Support, part of Africa Inland Mission International a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ. Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
Department: Finance
Nature of Work: Long-term (full time)
Reports To: Accountant
Job Location: Nairobi
Key Result Areas:
- Documentation
- Processing Disbursements
- Month End Processes
- Accounts reconciliations
- Departmental journals
- Cash Office Operations
- Exposure to other work stations within the department
Responsibilities:
Documentation
- Ensure that all departmental accounts payable presented for payment have been signed and authorized for payment by the department general manager or his designate.
- Ensure that departmental invoices presented for payment have been duly cancelled by the paid stamp.
- Ensure that subsidiary account holder invoices presented for payment have been presented by an authorized user of the account or his/her designate.
- Ensure that cheques and wire transfers have been listed in their respective bank accounts
- Ensure that cheques for deposit are copied before sending to the bank to ensure that adequate back-up is always available.
- Ensure documentation is appropriately filed in the appropriate vendor file and/or cheque requisition file and/or cheque deposit file to enable future enquiries to be handled in an easy manner.
Processing Disbursements
- Receive utility bills from KPLC, TELKOM, WATER, AIRTEL AND SAFARICOM, Confirm their reasonableness(accuracy) and prepare the schedule for payment
- Prepare the cheque and send the bills for payment.
- Receive the bills after payment and ensure the right amount has been applied on the respective bill and file accordingly
- Ensure there are enough funds in the subsidiary accounts for cheque or wire disbursement requests.
- Prepare disbursement requests as requested by departments or subsidiary account holders for payment ensuring that they have been accurately filled.
- Obtain appropriate signatures and/or other needed information for the cheques before release ensuring the bank will pay the cheque when it is presented.
- Ensure that the collecting party signs for the cheque when it is collected.
- Ensure that all cheques are collected or sent for payment within a reasonable length of time and report any delays or problems to the Accountant.
- Ensure account holder inquiries are answered accurately and promptly.
Candidate Profile:
Required Qualifications:
Essential
- Diploma in Accounting
- Proficiency in microsoft office suite.
Preferred/Desired
- CPA Part 1 or ACCA Level 1
- Exposure to finance software packages e.g. QuickBooks
Experience:
- Minimum 1 year work experience in a busy Finance department
Communication demands:
- Proficiency in Oral and written English
Required Skills/Attributes & Competencies:
- Honest, trustworthy, God fearing person
- Good People Skills (Friendly, Welcoming etc)
- Very keen individual with high attention to detail
- Diligent and has a zeal to work
- Organised and able to prioritise tasks
How to Apply:
Qualifying individuals (Preferably male) are welcome to fill in the AIM-ABS application in the attached link.
https://docs.google.com/forms/d/1l0qRJ_WFVHoehyuNx7pN4pByAJ15K1rpt7fLJ0CnliQ/edit
Please note that CVs will not be accepted without a completed application form.
Expiry Date: 25th January, 2019