Senior Finance Officer - JORDAN

Under the supervision of the Country Finance Manager (line manager), the Finance Officer is in charge of the financial follow-up of projects that ACTED is implementing in his/her dedicated area. He / She ensures that financial control mechanisms are put in place to ensure accurate budget follow-up and to inform decisions on cost-reduction.

Functions
1. Budget preparation and contractual review

a. Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to the zone in charge needs and donor constraints; propose sufficient program and support budgets including mission's investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors' rules and deadlines
b. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.)
c. Before ACTED signs an agreement with an Implementing Partner:
• support the IP Due Diligence Assessment Framework consolidation process
• Support the CFM in preparing the MoU

2. Implementation and Follow-Up of Financial tools

a. Update the Running Costs follow-up tool and conduct market surveys upon request of the CFM
b. Update the Allocation Tables (monthly and upon new contract signature as well)
c. Upon request, present a cost analysis of the mission to CFM to support the decision-making process
c. Allocations (between the 10th and 15th of each month and upon request): follow up of ACTED's resources allocation per project at country level
d. Budget Control and Funding Structure (between the 10th and 15th of each month and upon request)
• Update the monthly BFU, CFU, DFU and share them with the CFM for validation
• Provide an analysis of ACTED resources to be funded on new proposal
• Identify funding gaps and risks in the his/her dedicated area
e. Staff salary payement preparation (between the 25th and 30th of each month)
• Ensure the consistency between financial data between the Staff Follow-Up table, the staff allocation tables and SAGA. Inform the CFM of any discrepancies
3. Financial Reporting preparation and support

a. By the 5th of each month, control that the financial information from the bases is accurate, complete and submitted on time for monthly and yearly closures
b. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
c. Plan, consolidate, draft & crosscheck with Project Develoment Departement (PDD) financial reports when required (ad hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
d. Follow-up payments from donors and financial project close-out (contract liquidation).
e. Ensure the review and control of partners' financial reports and documentation