Finance Assistant
- Recruiter
- Page Personnel
- Location
- London
- Salary
- £20000 - £23000 per annum
- Posted
- 22 Nov 2018
- Closes
- 22 Dec 2018
- Ref
- 13964544/001
- Contact
- Will Fairhurst
- Job role
- Accounts assistant
- Sector
- Media/Marketing
- Contract type
- Permanent
- Hours
- Part time
A fantastic opportunity has arisen for an enthusiastic Finance Assistant to join the accountancy function of a highly respected and well recognised PR & Communications agency. Well known within the industry development communities and annual winner of major agency awards.
Client Details
An intelligence-led PR and Communications company. Ideally located in Central London with spectacular offices, the role offers the right candidate the opportunity to join a growing team with a great culture.
Description
CORE FINANCIAL TASKS OF THE FINANCE ASSISTANT:
The successful candidate will be expected to have some experience in performing all or part of similar tasks already and to work alongside the Finance Manager in ensuring they are delivered.
Credit Card Reconciliation
Liaising with Office Manager in order to ensure that all credit cards (currently five) are reconciled, correctly coded and supported by receipts
Sourcing VAT receipts
Daily and Month End Bank Reconciliation
Recording payments and receipts daily
Ensuring that any issues are flagged to Finance Manager
Petty Cash Distribution & Month End Reconciliations
Ensuring that all items are approved and correctly coded
Sales Ledger
Drafting sales invoices in line with Pre-billing Summary prepared by Finance Manager
Ensuring the correct sign of process is observed
Amending invoices as required
Saving and emailing finalised invoices to clients
Debtors Contact Database
Ensuring that all contact database is regularly updated and new invoicing procedures are recorded in line with clients' requirements
Expenses
Processing staff expenses, ensuring correct coding, sign off when required
Purchase Ledger
Setting up new suppliers
Imputing purchase invoices correctly and accurately with the correct budget code
Liaison with suppliers to address issues
Additional sign off process for third party recharges, ensuring cost approval before entered
Reconciling payments made
Reconciling supplier statements
Recharge Invoices
Consolidating third party recharges
Preparing draft invoice ensuring that the final cost is agreed with AEs and AMs and contains all supporting information
Scanning and saving finalised recharges and sending to clients
Monthly Statements
Sending statements to clients as required
Financial Filing and Archiving
Setting up folders, ensuring that all documents are correctly labelled and archived
Ad-hoc financial duties
Profile
KEY SKILLS REQUIRED OF THE FINANCE ASSISTANT:
- Highly organised with excellent attention to detail
- High level of numerical competence and accurate in all work
- Thorough and comprehensive in approach to work
- Confident in producing ad-hoc reports using Excel
- Self-starter, clear thinker with a confident attitude
- Integrity and understanding of care needed with sensitive information
- Analytical with good problem solving skills
- Double-entry Bookkeeping qualifications
- Previous experience using an accounting system
- Ability to juggle a variety of tasks from various levels of seniority across teams
- Good people skills, able to get on with and work wide range of people
- Thrives in a small, relaxed, informal environment and is able to work on their own and in a team
- Approachable, team-spirited and happy to get hands dirty and muck in
- Good IT skills (MS Excel - Intermediate or higher)
- An interest in London and London issues would be an advantage but is not essential
Job Offer
Salary up to £23,000 with a comprehensive benefits package.