Takings Supervisor
- Recruiter
- Page Personnel
- Location
- Bristol
- Salary
- £24000 - £27000 per annum + benefits
- Posted
- 13 Nov 2018
- Closes
- 04 Dec 2018
- Ref
- 13969270/001
- Contact
- Jack Watters
- Job role
- Assistant accountant
- Sector
- Pharmaceutical / medical
- Contract type
- Permanent
- Hours
- Part time
Responsibility for ensuring the timely, accurate and efficient processing of all daily takings information for sites within the Group.
Client Details
My client are the fastest-growing business and finance function in the South West. They now have over 1000 sites across the UK and Europe and are looking to continue this growth as they expand into new territories. This provides the right candidates with unrivalled opportunities for progression, as well as support with studies, professional development etc.
Description
Responsible for:
- Line management of the Senior Takings clerks
- Oversee the accurate reconciling and posting of all daily takings information
- Making sure the team delivers to their SLA:
- Takings are processed daily
- Ensuring all queries are followed up daily with the individual surgeries and the relevant Assistant Management Accountant Banking to resolve as necessary
- No outstanding bank queries >7 days old and no unresolved surgery queries un-escalated >4 days old
- Ensuring the daily posting of all identified BACS payments received, and the accurate reconciliation of BACs Control on a monthly basis with no unresolved items >15 days left on BACs control
- Ensuring on an ongoing basis that no items >60 days are left on Takings Differences Control
- Ensuring the reconciliation of the month-end Takings position for by WD2 with no differences left unresolved at month end over 3 days old.
- Ensuring the accurate reconciliation of the Non-PMS Sales Ledger, BACs Control, Takings Differences Control, Petty Cash and Till Float Balance Sheet accounts by WD7 and sign off by the FC by WD8 on a monthly basis
- The HSBC supplier account is reconciled and tidy by WD7 every month. Ensuring all no credit card receipts received incidences are tracked and are escalated to BSM in line with company policy.
- Ensuring no unauthorised unbanked cash over 3 days old at the surgeries that hasn't been escalated to the BSM or FC
- Ensuring no BACs posted to pre-completion BACs after apportionment signed off and journal posted, if any are required these must be followed up by takings to ensure the surgery transfer the money to IVC
- Ensuring unmatched items in the bank are held in the Bank or BACs Control and queried daily. There are no unmatched items over 4 days old that have not been escalated. Any unmatched differences are identified on the DTS because the DTS and OA always match the physical back up
- Ensuring unreconciled cashbook items not in the bank are held in Takings Control and are unreconciled items on the Bank. There are no unreconciled items over 4 days old that have not been escalated. Any unreconciled differences are identified on the DTS because the DTS and OA always match the physical back up
- Receiving, reconciling and posting the daily takings information onto the system for current and newly acquired surgeries
- Acquiring an in-depth knowledge of the end to end Takings process
- Suggesting efficiency and reporting improvements where appropriate, encouraging them from the Takings team and getting them approved by the FC/FD
- Ensuring the Takings team support the surgeries to improve their cash up and Takings process, minimising daily differences and unposted BACs, particularly cash
- Trouble-shoot problem surgeries who are struggling with the takings process, including potential on-site retraining
- Review the Takings Ctrl account following WD 8 creation, and flag actions to the takings clerks to resolve, and monitor progress
- Reconcile the BACS ctrl account
- Review the BACS ctrl account following creation, and flag actions to the takings clerks to resolve, and monitor progress
- Maintain control of cash security by reviewing the teams cash differences and ensure they are following the agreed escalation process
Profile
Essential:
- Completed AAT (or similar) qualification
- Able to work to a high degree of accuracy
- Confident of dealing with a high volume workload
- Effective communicator, confident dealing with multiple sites in a calm, friendly and efficient manner whatever the circumstances
- Proven ability to meet deadlines
- Excellent IT skills - including intermediate Excel
- A questioning mind, constantly looking for where improvements can be made
- Flexible approach to work
- A strong team ethic
Desirable:
- Experience of Open Accounts would be an advantage
- Interested in studying towards CIMA (or similar)
Job Offer
This role will pay a competitive basic salary, plus a benefits package (including bonus)