Accountant

The main purpose of this role is to manage the accounting cycle of the project including journal entries, closing, payments, financial statements, documents management, handling audits and other accounting tasks and liaising with various stakeholders. 

KEY ACCOUNTABILITIES:

Financial Accounting, Monthly Closing, and Reconciliation

• Record journal entries in Oracle on the day-to-day basis


• Prepare month-end journal entries to record transactions, accruals, and adjustments.


• Execute all the closing activities on a monthly basis in line with accounting policies and procedures to ensure transactions are recorded accurately and reflect the financial standing. 


• Prepare bank reconciliations and investigate reconciling items


• Generate TB and GL from Oracle


• Prepare management Accounts and supporting schedules


• Prepare cash position on agreed intervals 

Payment Processing

• Prepare PR and PO in Oracle following procurement policy


• Process all payments as per contracts considering invoice receipt date


• Prepare PI (Payment Instructions) or cheque upon approval of invoices and get PI signed as per approved bank signatory authority matrix


• Liaise with Account Banks to process payments and Follow up with Account Banks for timely execution of payments/transfer of funds and resolve issues


• Prepare a payment plan, list of contacts and list of bank transfer details


• Procure timely SWIFTS from Account Banks and share with the beneficiaries

Audit

• Work and liaise as audit co-ordinator with external auditors


• Assist in the completion of audits by ensuring all the requested information is provided timely as per the set deadlines


• Prepare financial statements and support workings


• Escalate issues to line manager for guidance and resolution

Record Keeping

• Responsible to maintain records of documents, invoices, necessary correspondence, and agreements. It includes records of soft copies on the server as well as hard copies (e.g. signed documents)


• Retrieve the hardcopy documents as and when requested and ensure that files remain updated


• Maintain a log in excel for hard copy documents


• Ensure VAT Laws compliance for record keeping

Admin and HR matters

• Day to day contact person for admin dept for follow up on payments


• Ensure admin expenses are approved and payments are processed timely following payment procedures including settlement of corporate credit cards


• Ensure Admin staff selects the right category of transactions whilst raising PR and identify exceptions to be corrected

Petty Cash

• Match invoices with petty cash summary sheet


• Liaise with Admin Manager to discuss any discrepancies found and seek clarity


• Ensure expenses are approved and summary sheet are signed/approved as per petty cash policy


• Raise concerns/issues to line manager


• Maintain the petty cash records


• Perform cash counts