Officer, 10 month short term assignment

Requisition ID
13984

Office Country
United Kingdom

Office City
London

Division
Banking

Dept. / Bus. Group
VP Banking

Business Unit
EPMU

Contract Type
Short Term

Contract Length
12 months

Posting End Date
26/10/2018

This position is being offered as a 10 month short term contract opportunity

Purpose of Job

The EPMU Officer role is to support the Head of Team and 13 team members with day to day requirements and issues. They will also monitor and review all aspects of the team's budget to ensure accuracy and compliance with the Bank's procedures. Duties will also include arranging meetings, administration of contracts, some data entry and filing along with occasional travel arrangements and expenses.

Background

The Officer provides administrative support whilst taking on responsibility for important processes.

The role can also provide secretarial support for a number of senior level managers and their team

This role will involve dealing with colleagues of all levels throughout the Bank as well as requiring some level of senior client communication

Accountabilities & Responsibilities

The Officer has some or all of the following accountabilities and responsibilities

• Monitor the budget and review all charges to the team's budget, as the Alternate Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank's procedures.
• Assist the Budget Officer in approving payments in SAP whether through the Expenses/Petty Cash system, purchase orders or parked journals. This may also involve monitoring the local office bank accounts. Liaise with Communications to ensure the accuracy of all the team's internet and intranet pages.
• Prepare presentations and other applicable documentation for the team for speaking/meeting engagements.
• Depending on the individual team, function as the HR, IT Stationery, Archives, Project/Live link and Departmental coordinator to ensure the smooth running of the team and that procedures are adhered to.
• Coordinate hotel/travel arrangements, itineraries, arranging visas and producing expense claims relating to travel & hospitality.
• Managing diaries, arranging internal & external meetings & conference calls/video conferencing & receiving visitors.
• Arrange and confirm meeting appointments for assigned bankers/managers.
• Draft routine business correspondence, edit & proof and obtain the relevant sign offs.
• Provide cover for other admin/secretarial staff in the team during absences
• Where required provide secretarial support, either additionally or as cover as directed by the Line Manager.

Diversity is one of the Bank's core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

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