Accounts Payable Clerk

St. James
13 Oct 2018
19 Oct 2018
Job role
OBJECTIVE Reviews and registers, on Ledgers, all Liabilities generated by the Company; Makes all necessary efforts to seize prompt payment cash discounts; Supervises that Storeroom Inputs are correct; Executes payments, after correctly and duly authorizing same. RESPONSBILITIES Reconciles, each month, all invoices pending to be paid, reflected on accounts payable module versus outstanding invoices on Balance Sheet or General Ledger, and explain differences, if any. Cancels, by stamping PAID on invoices paid; Writes down, as corresponds, CHEQUE NUMBER on invoices paid. Seizes prompt payment discounts established by Suppliers, and registry such, appropriately, when assigned, on Other Incomes Account. Maintains a separate account per Supplier, adequately assessed, and with evidentiary support, using Accounts Payable Module. Ensures safekeeping of: Receipts, Original Invoices, Cheques/Chequebooks, all which are to be kept in Lockbox with keys, as to prevent loses. A sequential (consecutive) report of used and blank Cheques, must be kept, on Logbook, or in Excel. Ensures proper implementation of Standards and is in permanent communication with personnel and/or staff positioned at the Storeroom as at Purchasing. Maintains database of Suppliers updated using Accounts Payable Module. Supervises preparation of reports which are part of the Financial Statements, such as Accounts Payable Aging Report (Merchandise and Services), and Advance Payments to Suppliers. Classifies and maintains Auxiliary Accounts of Suppliers file, by type of merchandise, service, as Intercompany, with their original invoices, to be paid at agreed deadlines (Contracts or Agreements) to appropriate Suppliers.