Accounts Clerk II-Accounts Payable

12 Oct 2018
15 Oct 2018
Job role
POSITION PURPOSE: Responsible for completing a variety of accounting clerical tasks inclusive of data entry, reviewing, sorting and filing documents relative to invoices, purchase orders, receiving documents and journal vouchers; to ensure that foreign vendor/suppliers are paid within established credit term limits. In addition, preparation of balance sheet reconciliations in a timely manner. To perform day to day processing of foreign payable accounting transactions. To receive and verify invoices, purchase orders and receiving documents for incoming foreign inventory and supplies within 1 day of receipt, ensuring that records are accurate and complete and contain appropriate authorization for payment. To apply relevant conversion rate for invoice value and to appropriately record liability/expense for all foreign purchase orders in Accounts Payable database within 1 day of receipt. To verify and prepare inventory costing on goods received; accounting for invoices, shipping charges, brokerage fees and any other related costs and to submit completed costing to Inventory Control within 4 hrs. of receipt of documents. To prepare and submit copies of validated Receivers to Marketing Dept. within 24 hrs. of receipt of inventory costing and to allocate and enter original Receivers in Accounts Payable database within 2 days of submission to Marketing, with no instances of delinquency To match supplier invoices to purchase orders and receiving documents and to set up schedule for payment within the established credit terms. To submit validated invoices weekly to Supervisor for timely payment with no instances of delinquency. To prepare Bank requests for foreign drafts and to dispatch immediately upon receipt. To allocate wire transfers, credit card and draft payments and enter in AP module within 2 days. Any data entry errors, relative to payments, to be located and immediately corrected, or reported to supervisor for guidance. Verified reports, invoices, receiving documents, vouchers and related documents to be neatly filed with appropriate labels for easy retrieval; with no instances of backlog in this area. To compile monthly audit reports of Foreign Payable module for submission to Supervisor within 2 days of completion of monthly close. To reconcile foreign supplier accounts. Monthly supplier statements to be compared with Vendor Sub Ledger and submitted to Supervisor by the 15 th working day of the following month. Discrepancies and variances to be immediately identified and investigated; reported to suppliers and; to be followed-thru for corrections. Payments to be issued to suppliers within the established credit terms; with no instances of delinquency in this area. Reconciliation of general ledger accounts. To accurately complete monthly reconciliations for the purpose of identifying and managing discrepancies and controlling levels of delinquency, within 15 working days of closing monthly accounts. To perform the following additional tasks/duties. QUALIFICATIONS: EDUCATION / CERTIFICATION ACCA Level 1 and pursuing ACCA Level II OR Pursuing a BSc in Accounting (2 nd Year) Computer Literacy - Microsoft Office (Excel, Word), knowledge of the Internet and communicating via Electronic Mail. KNOWLEDGE/ EXPERIENCE REQUIRED: Knowledge of clerical and data entry procedures. At least 3 years experience in a similar position or related field. Experience with spreadsheets and automated accounting systems. SKILLS / ABILITIES: Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers with a high level of professionalism. Excellent time-management skills Excellent organizational skills and attention to detail Ability to multi-task, prioritize and work efficiently