Team Lead, Procurement & Workforce Management (Senior Associate)

At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group's global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today!

Bank of Singapore opens doors to new opportunities.
Start your career with Bank of Singapore as a Team Lead in the O&T Business Management team! !

To lead the Procurement and Workforce Management function in supporting Operations & Technology (O&T), covering Procurement Operations, Workforce Management activities and drive initiatives such as roll out of online procurement system, eSignature solutions for vendor agreements and confidentiality / on-boarding agreements to be signed by non-staff resources, building up Contracting / Sourcing capability and define, test and rollout in-house system to improve Workforce Management activities.

Responsibilities

Procurement Operations

• Processing of Purchase Requests, Purchase Orders, invoices (non-recurring and recurring), administration of Approved Vendor List and other tasks in accordance to established Procurement Procedures.
• Ensure all expenses and charges resulting from procurement are appropriately recorded in the Procurement database.
• Actively track and send monthly reminders to O&T custodians for purchase requests/purchase orders pending for invoices.
• Actively track contract expiry and renewal, with prompt notifications and reminders to IT custodians responsible for review and renewal of contracts.
• Accurately maintain the list of current contracts/agreements and carry out proper archival of current contracts/agreements.
• Facilitate O&T RFP requests raised according to documented procedures.
• Assist to conduct annual vendor survey and consolidate feedback for presentation to Management.
• Timely and accurate delivery of regular procurement reports.

Procurement Standards

• Policy custodian for BOS Procurement Standards, covering:
• To provide advice and guidance on Standards
• Conduct annual standards review and align Standards (where appropriate) with OCBC Group's policy / framework
• Consolidate procurement measurements as specified in Standards for reporting to OCBC Group

Workforce Management

• Support Global Head of Ops & Tech in the management of O&T workforce (people resources) through the development and operationalization of workforce management models and workflows that captures the number, type and skill sets of O&T people resources (FTEs, Direct Contracts and Service Engagements) - thereby allowing effective planning, utilization and allocation of people resources to deliver O&T activities.

Procurement & Workforce Initiatives

• Roll out of online procurement system.
• Deploy eSignature solutions for vendor agreements and confidentiality / on-boarding agreements to be signed by non-staff resources.
• Building up Contracting / Sourcing capability.
• Define, test and roll out in-house system to improve Workforce Management activities such as non-staff resource on-boarding and off-boarding.

Qualifications

• Bachelor Degree in relevant fields
• Minimum 10 years working experience preferably in the banking industry.
• Experience in procurement functions, especially in Contracting & Sourcing will be an added advantage.