Accounts Payable Assistant - contract role 6 months, PGi Clonakilty

09 Oct 2018
23 Oct 2018
Job role
Job Title: Accounts Payable Assistant   Main purpose of the job:   Reporting to the Accounts Payable Manager, the Accounts Payable Assistant will be part of a busy team with responsibility for maintaining AP ledgers for various accounting entities.  The successful candidate will be motivated, reliable and hardworking, good with numbers and have excellent attention to detail.   Qualifications:  The successful candidate should have a minimum of 3 years' experience in a similar environment.   Key Responsibilities   •       Receiving, accurately coding and entering supplier invoices. •       Liaising with suppliers to ensure supplier queries are dealt with quickly and efficiently.  •       Ensuring that invoices and payments are correctly signed off and ensuring compliance with the AP process. •       Entering AP and Ad-hoc payments on Banking online portal •       Matching invoices to POs. •       Assistance with processing of cash and Corporate Cr Card expense claims. •       Ad hoc assistance with account analysis, general administration and support to the finance team. •       Dealing with vendor queries and reconciling vendor accounts. •       Performing the month end closing process and reconciliation of the AP ledgers, includes recording and reconciling of banks for specific entities. •       Assist and support annual statutory audits and quarterly business review.   Candidate Profile: 1.               Good interpersonal & time-management skills including the ability to prioritise and meet tight deadlines. 2.               Strong team player with good communication skills, who can interact with other departments and with management. 3.               Excellent attention to detail. 4.               Self-starter able to work proactively. 5.               Discreet and trustworthy - respecting the confidentiality of the role. 6.               Adaptability, good initiative, efficiency, responsible and dependable.   Relationships: The candidate will work with the following groups in the course of the role:-   1.               Accounts Payable, Accounting and wider finance team 2.               Management 3.               Technical team 4.               Marketing team 5.               Sales representatives 6.               Suppliers 7.               Banks 8.               Internal and external auditors     Aptitudes: 1.               Numerically and analytically literate 2.               Computer literate - good excel skills, general accounting software, email 3.               Good accounting aptitudes and knowledge 4.               Ability to take ownership of the role   BEHAVIOURAL CRITERIA/COMPETENCIES: ·       Listening and patience ·       Ethics, values, integrity and trust  ·       Functional technical skills, business acumen and written communication Time management and priority setting, activity oriented Good influencing skills, internal relationship and conflict management ·       Action orientated, drive for success and learning on the fly ·       Composure and dealing with ambiguity ·       Problem solving ·       Approachability and compassion ·       Understanding others and organisational agility ·       Customer focus Drive and enthusiasm Excellent communication skills Team player Proactive approach High level of commercial awareness Ability to work well under pressure Goal and action orientated   We're not a one-dimensional place to work. Sometimes we're very serious, because we take our business seriously. Sometimes we're playful, because we have so much fun with what we do. A few things we consistently are:    o   Customer focused o   Product innovators o   Tight-knit teammates o   Proud to be PGi   We offer you: o   Competitive salary o   Healthcare, pension & other benefits o   Career opportunities with a leading global employer