Personal Assistant (Maternity Cover - part time)

Tadworth, England, United Kingdom
28 Sep 2018
13 Nov 2018
Contract type
Part time

Key Responsibilities

  • Extensive diary management - effectively manage three diaries with responsibility for ensuring clarity on the purpose of meetings scheduled.
  • Arranging internal and external meetings, conference calls, video conferences, hospitality and events.
  • Preparing agendas and issuing papers for regular management meetings and Monthly Forums.
  • Managing telephone traffic and other correspondence, including effective escalation as required.
  • Scheduling and booking travel and meeting itineraries (using the FIL travel management company) - provide comprehensive details of arrangements, including providing contingency contact numbers in case of unexpected changes or delays to plans.
  • Provide other administrative support, including processing invoices and expense claims on a regular basis.

Experience and Qualifications Required

  • Previous Senior PA experience
  • Financial services background would be helpful, ideally within a global organisation
  • Excellent organisation skills and the ability to manage multiple tasks simultaneously
  • Strong written and verbal communication skills, exceptional organizational skills, good analytical skills; attention to detail and consistent follow through skills
  • Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
  • Ability to quickly gain knowledge of the business to make appropriate judgements on key issues
  • Software skills will be required in Word, Excel, PowerPoint and Outlook
  • Ability to work under pressure and to tight deadlines is essential
  • Takes ownership of issues to resolve them - gets work completed accurately
  • Demonstrates ability to take tasks on using initiative, providing practical ideas and suggestions
  • Reacts to change quickly, and as a positive challenge
  • Able to collate complex information in documentary form and offer solutions for presenting this information clearly and logically to the end user
  • Confident, with a pleasant, professional manner
  • Ability to demonstrate initiative, prioritise work appropriately and work with the minimum of supervision
  • The ability to handle confidential information and demonstrate discretion is essential.

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