Accounts Payable Assistant

Key Responsibilities/Accountabilities:
Functional: (role-related responsibilities)
• Scan all invoices onto the Basware invoice approval, routing, and archiving system.
• Control the flow of invoices on Basware, and finalise them for payment.
• Input all expense claims on the Bought Ledger systems and Midas.
• Make the automated payments through BACS or SWIFT and prepare the cheque run
for checking and signing.
• Monitor all expenses and cash advances against the Bank's travel policy and report
any violations.
• Maintain the auto accruals, prepayments, standing orders and direct debits.
• Prepare information for the P11D and PSA forms for Human Resources
• Process the expense claims relating to travel and entertaining etc.
• Process the expenses on the company credit cards.
• Administer all aspects of the company credit cards
• Assist in ad hoc duties as required.
• Control suspense account reconciliations via CARS and instigate the corrective action
to resolve outstanding's.
• Review the nostro outstanding's and instigate the corrective action to resolve outstanding's.
• Make payments as required, and pass entries for local made payments for UCB
Zurich branch.
• Make payments as required, and pass entries for local made payments for UCB
Vienna branch.
• Review/edit Accounts Payable Procedures when necessary.
• A delegate member for issuing emails etc. to employee members and their Managers
chasing outstanding corporate credit card expenses.
Knowledge:
• Good knowledge of accounting principles and the bought ledger process
• Good numerical skills and ability to handle large volumes with accuracy
• Good PC skills, particulary Microsoft Excel
Skills:
• Must be able to work effectively as part of a team
• Self-motivated and proactive approach
• Able to work to tight deadlines whilst retaining a high level of accuracy
Qualifications/Training
• Good basic education, preferably with good GCSEs or "A" level
Previous Experience
• Worked in an Accounts Payable team, preferably in a financial institution