Payroll Administrator

Kingston and St. Andrew
25 Sep 2018
25 Oct 2018
Job role
Payroll Administrator Responsibilities​: Accurate and timely processing of fortnightly payroll, preparing and completing payroll related GL financial close tasks, which includes posting payroll journals on a monthly basis. Providing support to all LOBs and support departments concerning payroll related matters. Duties Include: Prepare fortnightly payroll files, which includes formatting and categorizing hourly and salary paid employees. Ensure vacation hours received from HR are maintained and cross-referenced with vacation days per time keeping report. Maintain listing of terminated employees based on data received from HRIS Officer. Ensure that terminated employees are removed from payroll file. Liaise with HR to ensure timely submission of health insurance, police record and employee change notice and any other support which will impact payroll processing. Review Employee Change notice spreadsheet prepared by Payroll and accounting clerk for completion and accuracy before inclusion in fortnightly payroll file. Liaise with time keeping to ensure accurate hours are obtained for all active employees. Ensure accuracy and completion of final fortnightly payroll file. Cross check payroll file to ensure all supports and relevant elements such as deductions, meal allowance etc. are included. Submit Payroll file for review. Submit approved payroll file to external payroll processors. Reconcile completed internally prepared payroll file with output received from processors. Communicate payroll discrepancies to the relevant persons and resolve in a timely manner. Conduct payroll talk with new hires providing accurate responses to queries. Maintain tax calendar for filing of all statutory deductions. Prepare and provide ad hoc reports as requested. Month End Close Tasks Preparation of Monthly actual payroll journal ensuring accuracy before submission for approval. Preparation of Monthly payroll accrual based on attendance file received from Timekeeping. Preparation of the monthly Payroll Head Count and hours spreadsheet. Uploading of approved monthly payroll journals to the GL. Reconciliation of payroll balance sheet accounts on a monthly basis. Preparation of Payroll taxes returns for filing on a monthly basis. Skills and Qualifications: Diploma in accounting or Finance related field. Minimum of 3 years progressive payroll experience. General understanding of GL and month end close process as it relates to payroll entries. Working knowledge of Microsoft excel and other Microsoft office tools. Though we appreciate all candidates, only shortlisted candidates will be contacted.