PA to Directors

5 days left

Location
Buckinghamshire, Milton Keynes
Salary
£30000 - £35000 per annum
Posted
25 Sep 2018
Closes
25 Oct 2018
Ref
13955791/001
Contact
Joe West
Job role
Bookkeeper
Sector
Manufacturing
Contract type
Permanent
Hours
Part time

This exciting and varied PA to Directors position based in Milton Keynes with parking on site and brand new state of the art facilitates are in need of a personable and friendly character who is highly organised and used to operating at an executive support level but also mucking in with administration and reception duties when required

Client Details

This exciting Manufacturing and production industry client based in Milton Keynes have an exciting opportunity for a capable and experienced PA to Directors to provide support across a number of senior directors. The post holder will provide and contribute to a comprehensive and high-quality administrative support service to the Managing Director predominantly

The post holder primarily provides a comprehensive Executive Assistant and PA service to the Managing Director, along with supporting the wider directorship team as and when required. He/she will ensure the smooth running of the team office and effective internal and external liaisons to contribute to the successful running of the office

Description

PA to Directors responsibilities and duties;

  • Supporting the Directors
  • Manage, with foresight and flexibility, the Directors' diary arrangements and
    commitments ensuring effective use of time. Proactively ensure documents, briefing and
    papers are available in advance.
  • Support Directors with board paper preparations
  • Make decisions, within overall parameters agreed with the Directors, about which
    meetings have precedence and priority, delegating to others where appropriate to ensure
    the team is represented.
  • Develop a good understanding of the Directors' priorities, maximising their capacity to
    deliver on objectives.
  • Act as a central point of contact for all external and internal contacts, meetings and visits,
    presenting the Directors and the organisation positively.
  • Monitor and deal with correspondence on behalf of the Directors (phone, email, letter)
    ensuring deadlines are met, responses are drafted and information is distributed as
    necessary.
  • Manage and develop where appropriate systems and administrative processes in line
    with wider organisation approaches to ensure timely collation and reporting across the
    directorate and with other offices.
  • Support the preparation of presentation material as required, using PowerPoint and other
    presentation software.
  • Manage national and international travel arrangements including meetings, field trip
    itineraries, visas and accommodation where required.
  • Proactively support the Directors to perform effectively as members of the Senior
    Leadership Team and in their role as a leads for a cross-organisational priorities.
  • Manage workload and time effectively and pragmatically to provide equal support to the
    three Directors.
  • Ad-hoc support for administration and receptionist functions
  • Support the wider teams

Profile

Experience and characteristics of the successful PA to Directors;

  • Experience in a PA role prior
  • Personable and bubbly character
  • Able to stay professional and calm under pressure, assertive, confident to communicate at a range of levels both internally and externally and with international clients and colleagues.
  • Highly organised, confident and a team player.
  • Proactive, adaptable to quick / last minute changes in diary, flexible, persistent and focused with the ability to think logically using own initiative.
  • Good attention to detail and strong organisational skills. Must maintain a high level of confidentiality at all times.
  • Good understanding of the business and internal / external contacts.
  • Ability to prioritise workloads, work under pressure and meet tight deadlines.
  • Experience in international complex travel arrangements and overseas events an advantage.
  • Flexibility to travel to different offices and locations within UK and potentially Europe.
  • Happy to work additional hours as and when required.
  • Creating and maintaining good relationships with other PA's and colleagues within the business.
  • Proficiency with MS Office.
  • Job Offer

    This role is offering great exposure to the executive director team and with great facilities including gym and free parking they are a leading Manufacturing and production company of choice who offer a fun and varied working environment

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