AIS Fund Admin Manager,Off

State Street
20 Oct 2018
22 Oct 2018
Contract type
Full time
  • Supervision of all subordinate staff levels including Associate 1, Associate 2 and Senior Associates.
  • Manage internal workflow to ensure internal processing and client deadlines are met.
  • Manage client expectations with both designated client contacts and fund investors.
  • Review quarterly and annual financial work papers including portfolio schedules, accruals and partner capital allocations.
  • Review quarterly and annual financial statements and footnotes.
  • Review and/or prepare capital calls and distributions, including notices and release merged documents.
  • Review and/or periodic bank and cash reconciliations.
  • Review quarterly management fee calculations.
  • During the course of normal day to day operation, responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
  • Review and/or prepare of various client related correspondence.
  • Work with investor service team regarding client deliverables such as financial statements, capital calls and distribution notices.
  • Coordination of annual audit and tax return preparation with external accounting firms.
  • Review and/or preparation of waterfall and capital account allocations.
  • Review limited partnership agreements and offering memorandums and ensure compliance with operational and accounting procedures.
  • Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers and banking personnel.
  • Meet all requirements for the performance planning process including goal setting, regular and immediate feedback and submission of formalized performance appraisals.
  • Participate in special client or internal projects as required.

Candidate must have a college degree (business, mathematics, finance or economics preferred, accounting concentration a plus) and at least 8-10 years of accounting experience, including 2 to 3 years of supervisory and financial reporting experience is required. Specific experience in the private equity/real estate industry is a must. Strong interpersonal skills, positive, can-do attitude, meticulous are essential. Strong computer skills are required, especially Microsoft Office, particularly MS Excel.