Part time Accounts Administrator
- Recruiter
- ACTIVE STAFF
- Location
- Oxfordshire
- Posted
- 18 Aug 2018
- Closes
- 18 Sep 2018
- Job role
- Accountant
- Sector
- Accounting - Public practice
Temporary Part Time Accounts Administrator
Hours 25 hous Per week Monday – Friday
Contract at least 8 months
Our Client is looking for an Accounts Administrator to start as soon as possible. If you are able to work with a fantastic team please do apply.
* Matching, checking and coding invoices.
* Entering purchase ledger data onto SAGE Line 50 accounts software.
* Sending invoices to company departments for checking and authorisation.
* Preparing all supplier payments for fortnightly BACS run.
* Working out VAT payments.
* Setting up new supplier accounts and maintaining existing account details.
* Checking and reconciliation of supplier statements
* Filing invoices and statements.
* Data entry.
* Being first point of contact for all relevant queries.
* Maintaining strong relationships with suppliers and sub-contractors.
* Reviewing systems and processes and proposing improvements where necessary.
* Ensuring the purchase ledger service level agreement (SLA) is maintained.
* Liaison with other departments, suppliers and sub-contractors to obtain information, process purchase invoices and assist with the accounts function as directed.
* Processing staff expenses.
* Shared responsibility for other functions within the accounts department including credit control and invoicing. Your role will include working on any accounts-related tasks within the business.
* Ensuring messages for other members of the accounts team are relayed promptly, taking responsibility to follow these calls up and check that action has been taken as necessary to the caller’s complete satisfaction.
* Assisting with the provision of administrative support including maintaining filing systems and carrying out photocopying and document imaging as required.
* Maintaining a friendly and helpful attitude to clients and staff and ensuring The Company’s is always presented in a positive manner.
* Appropriate use of computer system in accordance with The Company’s procedures, including email. Saving all non-SAGE documents on the “EFS” shared drive to ensure they are backed up.
* Keeping the work area clean and tidy, including checking for litter, lost property and cleanliness.
Duties will include:
* Supporting the Accounts & Payroll Manager and Finance Director in any ad-hoc duties.
* Occasional tasks at the discretion of the management and any additional ad-hoc duties as required.
* Understanding and implementing The Company’s organisation, services, standard procedures and policies.
* Taking part in training and meetings as required.
* Informing the HR Manager of any personal or health issues that are causing concern and any change of personal information (if directly employed) such as home address, telephone number etc
Hours 25 hous Per week Monday – Friday
Contract at least 8 months
Our Client is looking for an Accounts Administrator to start as soon as possible. If you are able to work with a fantastic team please do apply.
* Matching, checking and coding invoices.
* Entering purchase ledger data onto SAGE Line 50 accounts software.
* Sending invoices to company departments for checking and authorisation.
* Preparing all supplier payments for fortnightly BACS run.
* Working out VAT payments.
* Setting up new supplier accounts and maintaining existing account details.
* Checking and reconciliation of supplier statements
* Filing invoices and statements.
* Data entry.
* Being first point of contact for all relevant queries.
* Maintaining strong relationships with suppliers and sub-contractors.
* Reviewing systems and processes and proposing improvements where necessary.
* Ensuring the purchase ledger service level agreement (SLA) is maintained.
* Liaison with other departments, suppliers and sub-contractors to obtain information, process purchase invoices and assist with the accounts function as directed.
* Processing staff expenses.
* Shared responsibility for other functions within the accounts department including credit control and invoicing. Your role will include working on any accounts-related tasks within the business.
* Ensuring messages for other members of the accounts team are relayed promptly, taking responsibility to follow these calls up and check that action has been taken as necessary to the caller’s complete satisfaction.
* Assisting with the provision of administrative support including maintaining filing systems and carrying out photocopying and document imaging as required.
* Maintaining a friendly and helpful attitude to clients and staff and ensuring The Company’s is always presented in a positive manner.
* Appropriate use of computer system in accordance with The Company’s procedures, including email. Saving all non-SAGE documents on the “EFS” shared drive to ensure they are backed up.
* Keeping the work area clean and tidy, including checking for litter, lost property and cleanliness.
Duties will include:
* Supporting the Accounts & Payroll Manager and Finance Director in any ad-hoc duties.
* Occasional tasks at the discretion of the management and any additional ad-hoc duties as required.
* Understanding and implementing The Company’s organisation, services, standard procedures and policies.
* Taking part in training and meetings as required.
* Informing the HR Manager of any personal or health issues that are causing concern and any change of personal information (if directly employed) such as home address, telephone number etc