Bookkeeper/ Office Manager FTC

Page Personnel Finance
11 Aug 2018
20 Sep 2018
Job role

The main purposes of the Bookkeeper/ Office Manager FTC role are to offer PA support to both the Chief Financial Officer and the Financial Controller, to manage the cost charging relationship with our 3rd party distributor, and to assist in the preparation of monthly Management Accounts.

This is a 12 month fixed term contract, maternity cover.

Client Details

This Bookkeeper/ Office Manager FTC vacancy is for a publishing company based in central London.


The responsibilities for this Bookkeeper/ Office Manager FTC role are:

  • Provide day-to-day secretarial and admin assistance to the CFO, FC and Finance department
  • Managing the CFO's email, diary, meetings, filing and travel
  • Open and circulate departmental post
  • Arrange transfers to and from outside storage facilities
  • Maintain departmental holiday and absence records
  • Arrange the booking of meeting rooms with refreshments, couriers and stationery for the department
  • Review and analyse monthly 3rd party distributor reports and liaise with them regarding any queries
  • Create and post monthly invoices to T&H distributed publishers
  • Provide detailed reconciliations for key accounts including sales ledger and costs & recharges incurred from 3rd party distributor
  • Run nominal ledger reports and post journals
  • Arrange transfers of funds from the subsidiaries bank accounts as requested, including monitoring and organising currency transfers
  • Organise and distribute month end reports to in-house staff and distributed publishers
  • Maintain Fixed Asset Register and account for monthly depreciation
  • Overhead accounting, including posting of payroll journal, posting of monthly accruals and prepayments and balance sheet reconciliations, preparation of departmental and cost centre reports, liaison with Heads of Department, forecasting and any ad-hoc analysis
  • Update monthly costing reports including freelance fees and IT expenditure
  • Reconcile and upload sales from overseas subsidiaries and raise Cost of Sales invoices to subsidiaries
  • Ebook accounting, including monthly postings and issuing the Summary report
  • Verifying and issuing Third Party Publisher sales reports
  • Rolling over of the management accounts in preparation for month end
  • Timesheet accounting
  • Provide ad-hoc support to the Management Accounting team
  • Accountancy


The successful candidate for this accountancy role based in central London:

  • At least 2 years' experience working as a PA/Accounts Assistant within a finance department

  • Knowledge of the book publishing/publishing industry would be preferable.
  • Ability to quickly learn how the business works
  • Strong analogical and problem solving skills
  • Basic understanding of accounts ledgers (nominal, purchase and sales)
  • Good computer skills especially Excel and Word (including creating and presenting documents to a high standard)
  • Knowledge and use of an accounting package
  • Methodical with strong attention to detail
  • Numerate and accurate
  • Good organisational skills

Job Offer

The personal attributes for this Bookkeeper/ Office Manager FTC role based in central London are:

  • Excellent communication skills
  • Exercise discretion with access to sensitive information
  • Flexible and able to cope with a wide range of tasks
  • Able to work as part of a team
  • Accountancy

This role will offer an exclusive insight into a high end publishing agency.

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