Finance and Office Manager

Recruiter
Purely Recruitment Solutions
Location
Kemble
Posted
11 Aug 2018
Closes
09 Sep 2018
Job role
Accountant

Finance and Office Manager

Part time Monday to Friday - 20 or 25 hours per week

We are currently recruiting for a Part-time Finance and Office Manager for their growing team in Kemble.

Finance duties

  • Bank reconciliation
  • Day to day book-keeping including preparing sales invoices, processing purchase invoices and creating journal entries for revenue recognition
  • Credit control weekly
  • Preparing weekly supplier payments
  • Monthly reconciliation of sales v costs to Line Manager records
  • Processing monthly Company credit card/cash expenses
  • Support the Sales Manager with forecasting figures
  • Assist the Finance Director in reviewing monthly income v expenditure in preparation for Finance meetings
  • Production & submission of Quarterly VAT return to HMRC
  • Maintain Fixed Asset Register and depreciation/disposals
  • Review mobile and landline telephone contracts
  • Review annual office/car insurances and utility contracts as required
  • Process account applications and take up references

Office Manager duties

  • Responsible for office presentation: ensure office is tidy, oversee cleaner service levels and rubbish/recycling removal
  • Responsible for all office housekeeping purchases including refreshments for staff and visitors
  • Catering organisation for internal events when necessary order and collect refreshments for team meetings and make sure everything is cleared away afterwards
  • Liaising with London office staff to ensure consistency of presentation and facilities
  • Managing office security, keys etc.
  • Managing fire assessment, equipment and evacuation procedure, PAT testing requirements and other legal requirements for London and Kemble offices
  • Prepare, manage and review Health and Safety policies and procedures for Kemble and London office
  • Social co-ordinator for both offices working alongside the Social Committee, organising and booking staff events and travel i.e. Christmas parties
  • Monitoring of staff birthdays gift purchases, leaving presents etc.

General

  • Supporting the Finance Director as needed
  • Any other duties as they arise that relate to Finance and the upkeep and maintenance of our offices

Key Skills:

  • Minimum AAT qualified
  • Proficient user of Quickbooks online software
  • Previous financial experience
  • Respect the importance of discretion and confidentiality
  • Excellent communication skills
  • Confident using Excel spreadsheets
  • Ability to work under pressure and a commitment to meet tight deadlines
  • Ability to work as part of a team

By applying for this role you give permission for Purely Recruitment to submit your personal information contained within your CV or any other relevant information provided in order for the prospective employer to review your application for the specific role applied for. Purely recruitment will not submit or use your personal information for any other purposes other than for searching for alternative employment.

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